Chief of Staff – 1026419-6689

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https://illinoisjoblink.illinois.gov/jobs/12200201 Chief of Staff

Division of Public Safety

Job Summary

The primary function of the Chief of Staff is to advise and assist the
Executive Director of Public Safety/Chief of Police (EDPSCOP), and
Command Staff on a wide variety of campus and external issues,
initiatives, and policies directly impacting the division. This position
also serves as the Chief Communications Officer to build and maintain a
modern communications and engagement operation with a focus on building
positive relationships between the police department and the community,
advising on the improvement of the Divisions customer service, and
promoting the proliferation of accurate information about public safety
and the police departments operations.

Chief of Staff

Review, analyze data and information to advise and draft responses on a
wide range of issues both on campus and when responding to community
concerns or inquiries.

Responsible for driving efforts to improve the efficiency and
effectiveness of the executive team, managers, and supervisors. This
includes improving communications with and between executive leadership,
command, and departmental staff sworn and non-sworn.

Coordinating and guiding the implementation of key departmental
strategic objectives and goals which includes reviewing and codifying
departmental yearly goals. Provide leadership on the Divisions
long-term strategic planning activities.

Attending and conducting meetings on behalf of the EDPSCOP during their
absence.

Serve as a confidant and advisor to the EDPSCOP, acting as a sounding
board for ideas and high-level discussions/decisions.

Create better reporting systems or conflict resolution (mediations)
strategies to ensure that employees complaints are heard, and that
inter-employee conflict is resolved in a constructive setting (this is
important for all inter-employee conflict, but especially for matters of
racial inequity and gender-based discrimination) thereby minimizing
daily intrusions on the EDPSCOPs schedule.

Collaborating with executive team members to determine and prioritize
business strategies that build departmental and community trust.

Anticipate potential crisis communications needs and proactively address
crisis issues.

Prepare presentations or other materials to inform campus
administrators, elected or appointed officials, and other key
stakeholders on Division initiatives and priority issues.

Assist with the Divisions annual budgeting activities.

Identify training and development opportunities to enhance the
communication skills of other Division employees.

Supervise Administrative personnel.

Chief Communications Officer

Plan and implement comprehensive communication programming efforts,
marketing and branding strategies and associated external public
relations activities.

Supervise communications positions.

Communicate with the news media and general public regarding special
events, critical incidents, division initiatives and other projects as
assigned.

Develop and publish annual reports.

Act as chief creator in planning, designing and generating creative
content and publishing as appropriate to the Divisions communications
platforms, or designating and advising the appropriate staff to complete
these activities.

Identify or generate photo/video opportunities for the Division and
capture those images for use in Division materials.

Identify compelling storytelling opportunities to proactively inform the
public of the Divisions operations and how it affects them.

Compose executive communications that address priority issues both
externally and internally.

Provide leadership and implementation of the Divisions responses to
Freedom of Information Act requests.

Respond t direct inquiries from community members.

Create, implement and preserve the Divisions strategic branding
initiatives, ensuring that those initiatives align with campus branding.

Cultivate and use analytics data to inform marketing needs and
activities.

Play an active role in the Divisions recruiting and hiring
initiatives, including the marketing of job availability and generating
interest among potential candidates.

Attend special events and other functions where there is a public safety
need, acting as Public Information Officer within the departments
Incident Command System.

Maintain availability outside of normal working hours, including nights
and weekends, to provide a prompt communications and media relations
response to emergent issues.

Promptly issue Clery Act timely warnings and emergency notifications
within a specified time period after being notified of qualifying
events.

Represent the Division at campus-level meetings of communications
officers and work collaboratively to achieve the universitys
communications goals.

Act as a liaison between Public Affairs and the Division of Public
Safety.

Act as the Divisions representative to the Champaign County Public
Information Officer