Accounts Payable, Overhead Specialist

Company Overview:

Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs.

Position: Accounts Payable, Overhead Specialist

Job Description:

This role will be responsible for maintaining and logging invoices, verifying invoices and charges while reviewing and resolving any discrepancies. The Overhead Specialist role will also oversee the management and responding to vendor payments and inquiries.

Core Responsibilities & Duties:

Processing and approving all invoices for multiple entities through Concur and Netsuite while ensuring they are set up for payment

Audit invoices for accuracy 

Respond to vendor queries of invoice and payment issues

Work closely with disbursement team and vendor maintenance from vendors and other departments

Analyze and provide root cause and a correction action plan for all credit hold and late fee issues that arise

Monitor performance through Accounts Payable KPI reviews, while identifying trends and initiating change to improve performance where necessary

Update variance board daily for payment approvals and resolution 

Maintain weekly balance sheet of invoices scheduled for payment 

Request aging reports from vendors 

Effectively communicate with vendors as necessary 

Update remittance information for vendors 

Open mail and disperse proof of delivery receipts to specific stations 

Assist with related special projects 

Other duties as assigned 

Job Requirements & Qualifications:

At least two to three years specialized Accounts Payable experience in a computerized environment supplemented by additional years of computer work experience

Identify and resolve problems in a timely manner 

Gather and analyze information 

Plan and prioritize work activities utilizing the resources and reports available to complete required tasks productively and in a timely manner 

Able to write clearly and informatively and present numerical data effectively and accurately 

Able to read and interpret written information 

Balance individual and team responsibilities 

Ability to perform basic math skills including addition, subtraction, division and multiplication of whole numbers, common fractions, and decimals 

Demonstrate accuracy and attention to detail 

Must be advanced with Microsoft Office programs, including Excel, Word and Outlook 

What We Offer:

Competitive base salary

Paid time off within the first year of employment, sick time and holidays

Company provided life insurance

Health, vision, and dental insurance options

Commuter benefit plan

Optional supplemental life insurance

401(k)

Wellness program

A great place to work with a terrific culture

#IND

About Us

Since 1990, Forward Air has been a leading provider of ground transportation and related logistics services to the North American air freight and expedited LTL market. We offer surface shipping on an accelerated “time-definite” basis, delivering cargo at a specific time, but under less time-sensitive situations – supplying you with a cost effective, reliable alternative to air transportation. We work with companies of all sizes to develop tangible advantages and build the best products to meet your specific needs. Forward Air presents to the wholesale transportation community (logistics companies, freight forwarders, integrated air cargo carriers, passenger/ cargo airlines, and non-traditional shippers), a single-source provider that can deliver more supply chain services and a superior menu of choices. Throughout the years we have added supplementary lines to our linehaul service, such as full truckload operations (Truckload Services), final-mile coverage (Complete® Cartage), and an Airline Logistics program, and we will continue to expand our services to meet the changing needs and growth of our customer base.

Forward Air is structured to optimize both savings and service to our customers. Direct partnerships with owner-operators and other surface transportation providers, enable us to remain cost-competitive. The Forward Air network is designed with over 90 facilities located at or near major U.S. and Canadian airports, 12 regional sort centers and over 300 beyond points (secondary airports provided through our Complete Cartage service), creating one of the most comprehensive linehaul networks in the industry.

Ranked 3rd in Newsweeks 2022 “Americas Most Trustworthy Companies (https://www.newsweek.com/americas-most-trustworthy-companies-2022/transport-logistics-packaging) ” publication

About the Team