Hiring Coordinator

Position: Hiring Coordinator

Reports To:  Senior HR Generalist

Position Summary:  

The Hiring Coordinator at Loveland Living Planet Aquarium plays a crucial role in managing the recruitment process, from posting job openings to onboarding new employees. This position requires excellent organizational skills, attention to detail, and the ability to communicate effectively with potential candidates and internal teams. The ideal candidate will have experience in recruitment in the zoo and aquarium industry.

Qualifications:

– Experience of 3-5 years in hiring and recruitment, Bachelors degree in Human Resources or Business Administration preferred
– Minimum of 3 years of experience in recruitment, with zoo or aquarium experience preferred
– Knowledge of the aquarium or zoo industry is a plus

Critical Skills/Competencies:  

– Strong organizational skills and the ability to manage multiple tasks simultaneously
– Excellent communication and interpersonal skills, and ability to communicate with candidates as well as internally
– Proficiency in Microsoft Office Suite and experience with applicant tracking systems (ATS), UKG experience preferred

Essential Duties and Responsibilities: 

– Create and post job descriptions on various job boards
– Collaborate with department heads to ensure job descriptions accurately reflect the needs of each role
– Review resumes and applications to identify qualified candidates
– Conduct initial phone screenings to assess candidates qualifications and cultural fit.

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– Schedule interviews between candidates and hiring managers, ensuring a smooth process for both parties
– Prepare interview materials and provide guidance to hiring managers on best practices
– Serve as the primary point of contact for candidates throughout the recruitment process
– Provide timely updates and feedback to candidates and maintain a positive candidate experience
– Assist in the onboarding process, including preparing new hire paperwork, coordinating orientation schedules, and ensuring a seamless transition for new employees
– Collaborate with HR Generalist to ensure all necessary documentation is completed and filed
– Maintain accurate records of recruitment activities, including candidate pipelines, interview feedback, and hiring outcomes
– Provide regular reports on recruitment metrics to HR management
– Support initiatives to enhance the aquariums employer brand, including participation in job fairs, networking events, and online campaigns
– Promote the aquariums mission and values to attract candidates aligned with the organizations goals

Physical Demands of the Job:  

– This position will be primarily in an office environment
– Periodic evening and weekend work is expected
– Some travel may be required for job fairs or recruitment events
– Flexible work hours may be needed to accommodate interview schedules
– May be required to lift up to 50 pounds

While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict managements right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to
adhere to all policies and to act as a role model in the adherence to the policies. 

The Living Planet Aquarium is proud to be an equal opportunity employer committed to creating an inclusive environment for all.  We do not discriminate on the basis of age, race, color, ethnicity, national origin, ancestry, creed, religion, gender, gender identity or expression, sexual orientation, citizenship, physical or mental disability, medical condition, genetic information, marital status, veteran status, or military status.   The Living Planet Aquarium is committed to ensuring individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process.  Should you require accommodations, please contact accommodation@livingplanetaquarium.org.