Management Analyst I

Management Analyst I

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Management Analyst I

Salary

$46,589.00 – $76,023.00 Annually

Location

Norfolk, VA

Job Type

Permanent Full-time

Job Number

12478

Department

Budget & Strategic Planning

Opening Date

09/16/2024

Closing Date

9/29/2024 11:59 PM Eastern

Description

Benefits

Questions

Description

A career with the Department of Budget & Strategic Planning puts you on a rich and rewarding professional path in local government. As a member of this team, you will gain a unique perspective of local government management, with a high-level perspective of the broad spectrum of work undertaken each day to ensure a safe, healthy, and thriving city. Additionally, you will get the chance to meet and interact with staff from throughout the city, including department directors and the City Managers Office.

The Department of Budget & Strategic Planning performs three core functions for the City of Norfolk. The Budget team performs advanced budget preparation and financial research to support the formulation and administration of the Citys annual operating and capital budgets. The Grants team manages the city’s Grants program including researching and tracking grants. CivicLab performs data analysis, manages transparency (open data) and data literacy programs. The Department of Budget & Strategic Planning is seeking an innovative and analytical professional to the position of Management Analyst I to work across all three departmental functions.

Department Hiring Salary Range: $46,589 – $53,577

Essential Functions

Essential functions include but are not limited to:

Serve as the payroll liaison with the Department of Finance

Serve as the HR liaison with the Department of Human Resources

Serve as an IT liaison with the Department of Information Technology

Perform office management functions such as ordering supplies, managing IT inventory, etc.

Schedule and plan for citywide and departmental meetings

Manage the Director’s calendar.

Process invoices

Write and proofread documents and other deliverables.

Assist with creating professional documents and PowerPoint decks.

Perform research.

Coordinate the creation of materials with the Department of Communications

Assist with resident engagement.

Assist with managing grants and grants deadlines

Education/Experience

Work requires broad knowledge in a professional business field. Knowledge is normally acquired through four years of college resulting in a Bachelors degree or equivalent.

Two years experience in a professional office environment, or an equivalent combination of education and experience.

The preferred candidate will possess:

Ability to gather and interpret project requirements

Ability to prioritize deadlines, including multiple short and long-term projects

Excellent customer service skills

Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of “Non-City” are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer “see resume” or “see application” as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

I understand and will answer the following supplemental questions completely and thoroughly.

02

Please select the highest level of education you have completed.

Less than High School Diploma/GED

High School Diploma/GED

Some College (6 months or more)

Vocational/Technical Degree

Associates Degree

Bachelors Degree

Masters Degree or higher

03

How many years of experience do you have in office administration?

Less than one year

One to two years

Two to three years

Four or more years

04

Do you have experience prioritizing to meet deadlines?

Yes

No

05

If yes, please give an example of how you successfully coordinated several competing deadlines.

06

Do you have experience using AFMS or any other financial systems?

Yes

No

07

Please select all Microsoft products you are proficient in using

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Access

Nothing listed above

08

Rate your experience with Microsoft Excel (applicants may be subject to a skills assessment).

None

Beginner

Intermediate

Advanced

09

Rate your experience with Microsoft PowerPoint (applicants may be subject to a skills assessment).

None

Beginner

Intermediate

Advanced

10

Rate your experience with Microsoft Outlook (applicants may be subject to a skills assessment).

None

Beginner

Intermediate

Advanced

11

Briefly summarize your experience in maintaining calendars and scheduling appointments and meetings. Be sure to include the types of meetings/events and in what capacity you participated in organizing these activities.

12

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

I am not a Veteran

I am a Veteran

I am a Disabled Veteran

13

Are you a current or previous City of Norfolk employee?

Yes – I am a current City of Norfolk Employee

Yes – I am a previous City of Norfolk Employee

No – I am not a previous or current City of Norfolk employee

14

If you were referred for this position by a current City of Norfolk employee, please provide the employees full name, department, and job title. If not, please indicate by typing “N/A.”

Required Question

Agency

City of Norfolk

Department

Budget & Strategic Planning

Address

810 Union Street 6th Floor Norfolk, Virginia, 23510

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