Sponsored Projects Officer II

Reference #: 22909896
Client Summary: Our client has been the birthplace for countless breakthroughs and dramatic firsts in pediatric medicine. Built on a foundation of delivering safe, high-quality, family-centered care, the Hospital has fostered medical discoveries and innovations that have improved pediatric healthcare and saved countless childrens lives.

Job Description: Sponsored Projects Officer II

This role will manage the non-financial aspects of sponsored projects administration for assigned Divisions, Departments and Programs.
This role will also provide guidance and support to faculty and staff in preparing and submitting all types of proposals to federal and nonprofit sponsors. Manage proposal negotiation, acceptance, and post-award administrative matters. Maintain a strong customer service oriented environment. Implement policies and standard operating procedures to ensure compliance with sponsor rules and regulations. Manage large and complex portfolio.

Essential Duties and Responsibilities:
Manage the nonfinancial aspects of sponsored projects administration for assigned Divisions, Departments, and Programs.
Manage such items as Just in Time information, biographical sketches, and progress reports.
Lead on internal application process.
Liaise with business operations in establishing Commons IDs, links to organization, profiles, systems access, etc.
Train investigators and staff on use of internal pre-award system(s).
Serves as the frontline guide and support for faculty and staff regarding grants and contracts management:
Assists and advises faculty and staff on all aspects of sponsored projects management
Acts as a management liaison for faculty by linking all parties involved in sponsored projects
Communicates proactively with faculty, staff and others about management issues and ensures information flow is fully transparent, open, and timely. and provides formal/informal training for faculty and staff.
Coaches faculty and staff about effective management of federal grants and contracts.
Develop resources to aid faculty and staff with responding to RFPs and performing federal contracts
Understands the big picture of each facultys sponsored projects funding, their collaborations inside and outside the division, and the overall funding situation of the assigned portfolio.
Maintains records for proposals, just in time requests, and all other aspects of sponsored projects.
Ensures timely and accurate updating of proposal and award databases and conducts quality control checks.
Provides guidance and support to faculty and staff in preparing and submitting all types of proposals to federal and nonprofit sponsors.
Advise faculty and staff on sponsor applications requirements and company submission procedures and policies.
Identify any anomalies between sponsor requirements, the proposal, and company policies.
Ensure that proposals are in compliance with sponsor guidelines and regulations and compatible with institutional policies and procedures.
Assist PI in resolving any discrepancies in awards or portfolios.
Review proposal material for regulatory compliance status and coordinate with Research Regulatory Affairs and others as appropriate.
Manage proposal negotiation, acceptance, and post-award administrative matters.
Ensure that all awards and modifications to them reflect the institutional interest and are compatible with institutional policies and procedures.
Adjudicate issues prior to timely negotiation and acceptance.
Consult and liaise with faculty, legal counsel, regulatory affairs, research accounting, OCCRC, Tech Transfer, and others as needed.

Education Requirement:
Bachelors Degree Required
Bachelors Degree accounting, finance, business administration, or related field Preferred

Experience Qualifications
At least three (3) years business, finance, project or related experience Required
At least five (5) years of business, finance, project or related experi nce Preferred
At least three (3) years of experience in financial management of grants Preferred
At least three (3) years of experience managing NIH grants and other sponsored projects funding Preferred
Level 2A worker

Licenses and Certifications
Certified Research Administrator (CRA) – Research Administrators
Certification Council (RACC) – Preferred

Knowledge, Skills, Abilities:
At least three (3) years business, finance, project or related experience.
Intermediate knowledge of principles of grantsmanship/contract management and sponsor proposal and award policies and procedures (particularly those of the NIH).
Intermediate proficiency using pre-award databases.
Intermediate proficiency using grant management systems.
Advanced proficiency with office software (Microsoft Office) including word processing and spreadsheet software (Word, Excel).
Strong analytical and problem solving skills essential.
Strong verbal and written communication skills for interaction with faculty, Department Heads, and regulatory agencies.
Strong customer service skills with ability to find and implement creative, compliant solutions to satisfy customer needs.
Ability, especially under pressure, to be professional, courteous, and tactful in dealing with faculty, administrative staff, and funding agency contacts.
Ability to establish clear priorities and multitask in a high volume setting responsive to externally generated deadlines.
Ability to work with limited direction and guidance within a service team environment.
Ability to meet multiple deadlines in a fast paced academic environment.
Ability to distilling complex compliance issues so that they are understandable to the Client audience.

Preferred Skills & Experience:
At least five (5) years of business, finance, project or related experience preferred.
At least three (3) years of experience in financial management of grants preferred.
At least three (3) years of experience managing NIH grants and other sponsored projects funding preferred.

Schedule Notes: Monday to Friday 40 – hour work week. Assignment will be 6 months or longer
Equiliem Healthcare specializes in staffing clinical, non-clinical, and allied personnel. We excel in all levels, disciplines, and specialties within the healthcare spectrum. Our projects range from short to long term local and travel assignments. Equiliem has been recognized as a certified small business enterprise. In addition, we are proud that we have earned the prestigious Joint Commission accreditation for staffing firms and have been awarded Best in Staffing 4 years running by our employees and client partners.

Benefits offered to our workers include the following:
Medical Insurance
Vision & Dental insurance
Life Insurance
401K
Commuter Benefits
Employee Discounts & Rewards
Payroll Payment Options

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color sex, national origin, citizenship status, age, sexual orientation, gender identity, marital status, uniform service member status, genetic information, disability, or any other protected status, in accordance with all applicable federal, state, and local laws. This practice extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.