Personal Assistant
Adam Hergenrother Companies
Job Description:
Are you a dynamic, highly organized, and proactive individual seeking a unique part-time opportunity? We are actively recruiting a hybrid Executive/Personal Assistant to provide unparalleled support to a busy CEO and their family in Vermont. Our Founder is a fast-paced, serial entrepreneur, and is looking for a dedicated assistant to streamline both personal and professional aspects of their life across properties and business.
This part-time, jack-of-all-trades, “task tackler” must have a “can-do” attitude, an eye for detail, and remarkable judgment communication. This person will function as a right hand and is comfortable going with the flow in a high output, fast-paced environment where you will learn something new every day!
PRIMARY OBJECTIVES
1. Executive & Administrative Support
2. Communication
3. Personal Support
KEY RESPONSIBILITIES
Executive Support:
Manage CEO’s calendar and travel arrangements
Answer the phone and be the first point of contact for all general inquiries
Manage CEOs travel including managing all travel arrangements, managing credits, upgrades, and memberships/rewards, processing expense reports
Errands (bank, store, car maintenance, etc.)
Process mail & invoices
Process and pay personal bills
Maintain physical and electronic filing system
On-site meeting and event management, as needed
Maintain a supply inventory and order supplies, as needed
Maintaining life, auto, home, health and misc. insurance policies
Troubleshoot and fix any issues with phone, computer, printer/copier, etc.
Other administrative responsibilities as assigned
Communication Support:
Drafting and distribution of personal newsletter
Assist with personal podcast as needed
Personal Support:
Assist when needed with personal affairs, which may include but are not limited to:
Personal travel coordination, booking, itineraries, and payments.
Reminders of important dates
Personal notes, gifts, dinner reservations
Scheduling and coordination of auto repairs
Doctor’s appointments, follow-ups, billing & payments
Grocery shopping and house management
Coordination of fitness related events, gym memberships, etc.
Job Type: Part-Time
Pay: $30-35 an hour or fixed monthly rate based on experience
Expected Hours: 20-25 per week
Schedule: Monday-Friday
Work Location : In-Office, Hybrid Remote
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