Administrative Assistant I – College of Education & Health Science

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12208683

Unit: College of Education and Health Sciences

Reports to: Assistant Dean, Education and Health Sciences

Status: Non-Exempt

Appointment: Full-Time; 40 hours per week/12 months per year

Pay Rate: $15/hour

SUMMARY

Responsible for a range of administrative duties to support operations
of the College of Education and Health Sciences (EHS) and its six
academic departments.

CHARACTERISTIC DUTES AND RESPONSIBILITIES

Provides in person office and reception support receiving and greeting
visitors and maintaining welcoming front office environment. Serves an
information gateway for general inquiries, including assistance with
answering/transferring phone line and general email.

Serves as point of contact person for and provides direct administrative
support to faculty, staff, deans, department chairs, and program
directors within the College of Education and Health Sciences.

Performs general administrative duties: maintains unit supply inventory;
receives and routes supply orders; sorts and distributes mail; manages
calendars and schedules/facilitates meetings and events; attends
meetings and takes minutes; creates/formats correspondence; receives and
routes student records for signature; maintains student records and
files; conducts and facilitates graduation clearances; assists with
course offerings preparation; monitors and routes modifications in
course offerings content via course arrangements; submits affiliate
faculty hiring requests; schedules the use of classrooms, labs, and
meeting rooms and maintain access; maintains repository of course
syllabi; provides special project and event coordination.

In order to meet the needs of the University, the University retains the
right to assign duties and requirements to employees, as well as
determine and change starting times, quitting times and shifts.