Travel and Expense Coordinator – R_282779-6153

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12209000 About Marsh
McLennan Agency Midwest

Marsh McLennan Agencys Midwest Region is a full-service brokerage
providing business insurance, employee benefits, private client
insurance, and retirement services to businesses and individuals across
the country. MMA Midwest is consistently recognized as a top workplace,
attracting and retaining its insurance talent by rewarding expertise and
investing in career development. Colleagues enjoy an award-winning
culture that fosters a highly productive and results-driven working
environment.

The Travel and Expense Coordinator will manage travel arrangements and
expense report processing for select colleagues. They will be
responsible for supporting the coordination of travel plans through our
agencys online travel service. They will also be obtaining, managing,
and organizing the necessary receipts for processing expense reports
through our online expense reporting system. This individual will ensure
all travel and expense activities are carried out efficiently and in
accordance with company policies.

Travel Coordination

– Books domestic and international travel for select colleagues,
including flights, accommodations, transportation and other
travel-related services
– Ensures travel arrangements are cost effective, within company
policy, and align with colleagues preferences
– Communicate travel itineraries, confirmations, and any necessary
travel documentation to colleagues
– Handles changes or cancellations of travel plans as needed

Expense Management

– Processes expense reports for select colleagues using our expense
reporting system, ensuring accuracy and compliance with company
policies
– Obtains and verifies all necessary receipts and documentation for
expenses submitted
– Reconciles corporate credit card statements and resolve any
discrepancies
– Processes payments related to expenses in a timely manner

Policy Compliance

– Maintains a thorough understanding of the companys travel and
expense policies
– Ensures all travel and expense activities company with internal
policies and external regulations
– Provides guidance to colleagues on expense submission and travel
policy adherence

Communication and Reporting

– Serves as the primary point of contact for travel and
expense-related inquiries
– Generates and analyzes reports on travel and expense activities,
identifying areas for cost savings or process improvements
– Liaises with vendors and service providers to resolve issues or
discrepancies

General Office Support

– Supports the Insurance Support Coordinators as needed
– Supports Office and Facilities Supervisor as requested

Required

– High school diploma or equivalent required

Preferred

– Associate or Bachelors degree in business administration, finance
or related field
– Experience in a similar role particularly in travel booking and
expense management
– Experience using Concur or similar expense management software
– Proficiency in Microsoft Office Suite, particularly in Excel

A Great Place to Work. A Great Place to Perk.

Recognized for workplace culture by the likes of Fortune Magazine, The
Chicago Tribune and more, our colleagues enjoy an environment that
fosters creativity as well as individual and organizational growth. A
small sampling of the benefits our colleagues enjoy include:

– Medical, dental, vision, 401K benefits and more
– The flexibility to work at home or an office
– A paid day off to volunteer and company-organized volunteer events
– Up to $1,000 per year in matching charitable donations
– Up to $750 per year in wellness rewards
– A company-wide men ality that you can never appreciate your
co-workers too much

Who You Are is Who We Are

MMA Midwest has created an award-winning culture largely due to meeting
our colleagues where they are, celebrating their differences and
building an inclusive environment. We challenge ourselves to create a
workplace where our colleagues feel not only welcomed, but feel they
belong; where we not only embrace diverse perspectives and opinions but
seek them out; and where we ask not how a colleague fits our culture,
but what they add to it.

Marsh McLennan and its affiliates are
EOEMinority/Female/Disability/Vet/SexualOrientation/Gender Identity
employers.

#MMAMW

#MMACampus