Human Resources Coordinator

This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13055028

1

COWLEY COUNTY JOB DESCRIPTION

DATE: 8/23/2024

JOB TITLE: Human Resources Coordinator

DEPARTMENT: County Administration

REPORTS TO: County Administrator

FLSA STATUS: Exempt

SALARY GRADE: I

POSITION SUMMARY

In partnership with the Administration Office, the Human Resources (HR)
Coordinator will be the business

units subject matter expert with a solution focused approach to the
human resources function of the

employee life cycle. This role is responsible for performing routine and
project-based HR tasks;

administering, and executing processes of recruitment, onboarding,
benefits and leave administration,

performance management, employee relations and investigations,
productivity, recognition and morale, and

occupational health and safety; and training and development.

The Human Resources (HR) Coordinator will provide oversight of the
compliance of employment laws and

regulations, and all human resources policies and best practices to
promote a positive culture and

reinforcement of the companys core values. This role will cultivate the
Human Resources reputation and

integrity while exploring opportunities to add value to the countys
overall business strategy.

ESSENTIAL FUNCTIONS

Human Resources Operations & Management

Recruitment & Onboarding

Responsible for the recruitment process liaising with the positions
Hiring Manager, utilizing the

countys HRIS system ADP; creating job descriptions, posting/sourcing,
reviewing applications,

scheduling interviews, and applicant selection to fill vacant positions.

o Partners with local leadership, developing initiatives that market the
brand throughout local

community as a recruitment sourcing method.

Responsible for HR New Hire orientation to ensure completion of
background checks and HR,

benefits, and payroll documentation.

Partner with Hiring Manager to develop training and company culture
onboarding schedule.

Personnel File Management/HRIS Management

Responsible for maintaining and ensuring the security of all appropriate
employee personnel

documentation primarily within the HRIS system and any required paper
filing system.

Ensure the data integrity of the employee record within the companys
systems of record, Employee

Navigator; and HRIS System, ADP.

o Auditing and modifying where necessary to providing accurate, updated
data for reporting,

metrics, and other data reporting programs or legal requirements.

2

Payroll Support

Responsible for initial employee payroll data entry and review;
state/local taxes, banking

information, benefit/payroll deductions, and paid time off (PTO) plans.

Execute and audit all company employee change actions including, but not
limited to transfers,

promotions, wage changes, pay adjustments, and terminations with the
HRIS system.

Benefits

Responsible for employee healthcare benefits administration utilizing
Employee Navigator for

enrollment, claims resolution, change reporting, reconciling/approving
invoices for payment and

communication/education of benefit programs to employees.

Facilitate and coordinate employee benefits educational conversations
and processes of

Retirement/Enrollment, Tuition Assistance, FMLA, leaves, and
Short/Long-Term Disability related

paperwork on a timely basis.

Responsible for coordinating employee recognition programs and
engagement events.

Compliance/Safety (Risk Management)

Partner with the team members in the Administration office in the
maintenance of a compliant and

updated employee handbook of business policies, practices and employment
laws and regulations.

Manage the execution of all annual compliance trainings such as sexual
harassment, discrimination,

system and cybersecur ity, workplace violence, and safety trainings.

Responsible for incident ensuring the completion of incident forms and
submitting Workers

Compensation claims.

Offboarding/Post Employment

Build rapport that creates opportunity to negotiate where applicable in
an effort to retain, initiate

knowledge transfer, and/or celebrate positive career and life
transitions.

Perform exit interviews to inform of expectations and recover county
assets, ensuring a smooth and

positive employee transition.

Respond to unemployment questionnaires and attend unemployment hearings
as needed.

Partner with department manager of vacant position to perform a
department/job analysis to

capture any changes in strategy alignment or organizational fit.