Human Resources Operations Coordinator – R_283053-6153

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12216962 About Marsh
McLennan Agency Midwest

Marsh McLennan Agencys Midwest Region is a full-service brokerage
providing business insurance, employee benefits, private client
insurance, and retirement services to businesses and individuals across
the country. MMA Midwest is consistently recognized as a top workplace,
attracting and retaining its insurance talent by rewarding expertise and
investing in career development. Colleagues enjoy an award-winning
culture that fosters a highly productive and results-driven working
environment.

The Human Resources Operations Coordinator will play a crucial role in
supporting the HR department by managing various HR operational tasks
including onboarding, new hire orientation, employee life cycle changes,
payroll administration, data entry, data integrity, and benefits
coordination.

Data Integrity and Quality

– Achieves data integrity through entering and maintaining employee
data in all systems
– Consistently meets activity timeliness, accuracy, and quality
standards
– Processes employee life cycle changes and checklists such as
promotions, transfers, and terminations ensuring accurate and timely
updates in HR systems and documentation
– Suggests business process improvements to gain efficiency within
role

HR Compliance

– Assists in monitoring the companys compliance with applicable
governmental employment laws
– Conducts annual audits of employee files for accuracy and
completeness
– Administers and tracks employee handbook acknowledgements and
follows-up for completion
– Participates in Human Resources courses, seminars, classes and
webinars for skill and knowledge development

Onboarding

– Collaborate with Talent Acquisition and acts as a dedicated liaison
to ensure a seamless transfer of responsibilities from Talent
Acquisition to HR Operations, specifically for the new hire and
onboarding process
– Coordinates with internal stakeholders to execute onboarding
activities for new hires to ensure a consistent experience
– Participates in new hire orientation sessions to familiarize
employees with company policies, procedures, and benefits
– Assists with the coordination of logistics for new hire orientation,
including scheduling, technology requirements, and communication
efforts
– Assists with the development and implementation of the internship
program, including defining program objectives, timelines,
recruitment workflows, and all intern program related activities
– Collaborates with the University Relations team to execute the
overall strategy for attracting top talent from target universities
and colleges

Compensation and Benefits

– Assists with payroll administration process, ensuring accurate and
timely processing of employee payroll, including data entry,
deductions, and reconciliations
– Audits and reviews monthly billing statements for accuracy and
completeness
– Effectively runs and distributes reports on an as needed basis
– Understands and communicates benefit philosophy to employees
– Effectively interprets FMLA implications as they relate to leaves of
absence
– Assists employees with benefits enrolment, changes, and inquiries,
ensuring accurate and timely processing

Employee Management

– Supports organizing various events
– Assists Human Resources team with other projects and initiatives as
needed
– Participates in and helps to support and promote the company
wellness program
– Assists with preparation of presentations on various topics for
internal and external use
– Coordinates with marketing team to ensure employees are informed of
events, notif cations, or other important messages
– Provides feedback at team meetings as well as contributes to
learning topics as assigned

Preferred

– BS/BA in Human Resources, business or related field
– 1 year of HR experience, including internships
– Excellent attention to detail and strong problem-solving skills
– Proficient in Microsoft Office Suite

A Great Place to Work. A Great Place to Perk.

Recognized for workplace culture by the likes of Fortune Magazine, The
Chicago Tribune and more, our colleagues enjoy an environment that
fosters creativity as well as individual and organizational growth. A
small sampling of the benefits our colleagues enjoy include:

– Medical, dental, vision, 401K benefits and more
– The flexibility to work at home or an office
– A paid day off to volunteer and company-organized volunteer events
– Up to $1,000 per year in matching charitable donations
– Up to $750 per year in wellness rewards
– A company-wide mentality that you can never appreciate your
co-workers too much

Who You Are is Who We Are

MMA Midwest has created a