Grants Specialist

Working Location: PENNSYLVANIA, CENTER VALLEY; PENNSYLVANIA, BETHLEHEM; PENNSYLVANIA, BREINIGSVILLE; Pennsylvania, Allentown; Pennsylvania, Philadelphia; Pennsylvania, Scranton; Pennsylvania, Wilkes Barre

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. ​ ​

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Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

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Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus (https://www.olympusamerica.com/careers) .

Please note: All correspondence will be sent from our Olympus domain (@Olympus.com). If you receive correspondence from an entity other than @Olympus.com, it is likely not legitimate.

Job Description

The Grants Specialist executes review, due diligence, documentation, and communication activities for Olympus’ Grants program in the Americas, with a specific focus on the Latin America region. The Grants Specialist delivers outstanding customer service and upholds the compliance standards of the program.

Job Duties

Screen and assess submissions, including those submitted in Spanish and Portuguese, in Olympus’ Grants Management System in a timely fashion in accordance with departmental processes. Engage in follow-up communications to request clarification to remedy deficiencies or educate regarding program criteria as necessary

Perform timely due diligence on requesting organizations and individual requestors

Perform tasks to document and deliver Olympus’ commitments on approved grant requests, such as informing recipients, drafting and exchanging letters of agreement, requesting payments, etc.

Collaborate with Equipment Operations and Latin American colleagues to troubleshoot and take necessary action on highly time-sensitive fulfillment issues for product awards

Communicate with requestors to receive, evaluate, and maintain necessary documents associated with post-program reconciliation. Ensure adherence to aggregate spend tracking requirements, federal disclosure requirements, and life science industry best practices

Engage in frequent written and oral communications with key stakeholders to educate regarding important issues, deadline-sensitive information, and important priorities with respect to grants support

Perform administrative and data-related tasks as needed to prepare for departmental and Grants Committee meetings, build reports, support audits, respond to information inquiries, etc.

Support department personnel with internal and external projects and complete other related duties as assigned

Proactively manage shifting priorities to ensure tasks are completed to applicable standards and within expected timeframes

Job Qualifications

Required:

Bachelor’s degree in business, marketing, education, communications, public administration, health care administration, or related field; equivalent knowledge and experience will be considered

Minimum of three (3) years of experience performing or supporting corporate or nonprofit projects or business process; five (5) years of relevant experience preferred

Ability to travel domestically and internationally up to 10 days per year

Preferred:

Strong organizational skills, awareness of deadlines, and attention to detail

Fluency in Spanish and/or Portuguese. Additional foreign language skills a plus

Strong computer skills with proficiency with Microsoft applications

Ability to work independently with minimal supervision

Strong process-management skills with ability to multi-task and make strategic policy-based determinations

Excellent professional communication skills, customer service, and etiquette

Understanding of fraud and abuse, anti-kickback, transparency reporting requirements, and other rules and regulations applicable to medical device companies

Ability to adjust proactively to shifting priorities

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k) with company match

Comprehensive medical, dental, vision coverage effective on start date

24/7 Employee Assistance Program

Free live and on-demand Wellbeing Programs

Generous Paid Vacation and Sick Time

Paid Parental Leave and Adoption Assistance

12 Paid Holidays

On-Site Child Daycare, Café, Fitness Center

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset

Offers onsite, hybrid and field work environments

Paid volunteering and charitable donation/match programs

Diversity Equity & Inclusion Initiatives including Employee Resource Groups

Dedicated Training Resources and Learning & Development Programs

Paid Educational Assistance

US Only

Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefit and incentives (https://www.olympusamerica.com/careers/benefits-perks) .

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com .

Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Applicants with Disabilities:

As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Medical Affairs