R2334 Office Specialist I

Classification: Office Specialist I

Job Req: R2334

Department: District Court

Hours/Week: 40

Union: N/A

Pay Range: $20.27 – $25.70 per hour (Non-Bargaining Pay Plan, B21 Step 1-13)

Hiring Range: $20.27 – $21.51 per hour (Non-Bargaining Pay Plan, B21 Step 1-4 DOQ)

Open Date: 09/24/24

Close Date: 10/03/2024

Overview:

There is one Office Specialist I opening with the Yakima County District Court Probation Department. This position is responsible for performing administrative and clerical duties to support the organizations daily operations. Primarily the office specialist is responsible for data entry procedures, client check-in, creating client files, assigning clients to a probation officer, scheduling appointments, answer incoming calls, updating information in case management system, receipting payments for probation and program fees, registering clients for classes, and responding to customers inquiries through phone calls, e-mails or in person, filing and sorting documents. Performs specialized accounting support activities involving purchasing, receiving, processing, monitoring, and auditing of a variety of documents, deposits, payments, or collections.

Benefits included in position:

Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)

Retirement Benefits

Paid Vacation

Paid Holidays

Paid Sick Leave

Note: This is a Non-Bargaining Unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriffs Office and Department of Corrections)

Responsibilities:

Essential Duties:

Assists the public by phone and in person.   Greets visitors at counter, answers questions and/or directs them to appropriate parties. Enters new client data, reviews court orders, and enters appropriate information into the case management system. Creates physical case files and assigns case to appropriate Probation Officer based on existing defined rotation procedure. Downloads all incoming orders from all court municipalities, enters appropriate information into the case management system and routes orders to appropriate probation officer or senior program representative for processing. Uploads petitions to appropriate court municipalities via BOX daily. Schedules appointments for clients to see the appropriate probation officer and/or senior program representative and sends out correspondence, when necessary, to clients. Closes cases files in the case management system and archives closed file accordingly. Registers clients for classes. 

Creates accounts receivable for each client placed on probation, receipts cash and check payments and utilizes the credit card application for credit card payments. Prepares cash out report and ten-key for financial specialist to complete deposit. Creates cash batches during the receipting process. For cases that are closed, identifies whether there is an outstanding accounts receivable balance and prepares the case for the collection process.

Prepares the daily deposit, tracks, and monitors Probation daily revenue. Processes, manages and audit credit card payments. Reconcile cash drawers, balance and audit hand receipts with payments receipted into system. Reviews accounts receivables from closed probation cases, makes adjustments to accounts, checks the electronic account file for completeness, documents actions taken to an account in the AR note section of the case management system, updates the status of cases, sends accounts to collec