Front Office/Pediatrics – Patient Services Representative

The Walla Walla Clinic offers the following benefits:

·         Insurances: Employees consistently working 30 or more hours per week are eligible for medical, dental, vision, hospital confinement, life, disability insurances after satisfying the waiting period.

·         Retirement: Voluntary contributions to the 401k and/or Roth plans after six-month waiting period. The Clinic matches up to 5% of eligible salary after one year of employment and a minimum 1,000 hours of service. A discretionary annual profit-sharing contribution is also available for eligible employees.

·         Time Off Benefit:

Paid Time Off (PTO): Full-time and part-time (part-time is prorated) employees will begin accruing upon hire date. Waiting period of 90 days. PTO amounts for 40-hour employees are 23 days (184 hours). Maximum annual carryover of 240 hours.

WA Paid Sick Leave: All employees accrue one hour of paid sick leave for every 40 hours worked. Waiting period of 90 days. Maximum rollover is 40 hours per year.

Extended Sick Time (EST): Full-time and part-time (part-time is prorated) employees will begin accruing upon hire date. Waiting period of 90 days.  EST hours may be used for illness or injury after an absence of three consecutive working days. WA Paid Sick Leave and/or PTO, if available, will be used during this waiting period. Maximum accumulation of 480 hours.

·         Bonuses: The Clinic typically offers an annual bonus based on hours worked.

Job Description (Applicants must apply online and include a resume for each position. Employees must complete a transfer form for each position)

Role and Responsibilities:

1.        Greet and assist patients in a friendly, courteous and professional manner

2.        Register patients with accurate patient and insurance information and update existing accounts as needed, utilizing complex software and procedures.

3.        Collect payments and co-payments, keeping an accurate ledger of both, balancing ledgers and deposit daily

4.        Answer incoming phone calls, check and respond to voicemails, and schedule appointments on Allscripts Practice Management system.

5.        Take concise, accurate phone messages, execute solutions and/or forward via electronic task as appropriate

6.        Fax and/or scan confidential patient information

7.        Communicate with physicians and nurses to create an efficient work environment

8.        Train other Patient Services Representatives when necessary

9.        Using electronic health record software, accurately index and file scanned documents and information into patients electronic medical record.

10.     Ability to maneuver multiple online websites and software including login, accessing the daily schedule, search for patient, accessing patient profile, using the tool bar to update patient location, process phone calls, accessing unfished calls, use a text template, view task lists, work task list, create new task and other competencies as required by department

11.     Monitor patient electronic health record and scanned document filing tasks as determined in portal workflow

12.     Protect the confidentiality of patient