Purchasing Administrator

Description

Who We Are

Advanced Systems Group (ASG) offers a single-source solution for all your low-voltage contracting and installation needs. ASGs strong market presence is a result of a commitment to quality products and certified installation including Professional Audio – Sound Reinforcement, Video – Presentation and Recording Studios. Structured Cabling – Voice/Data/Video. Security – CCTV, Card Access, Intrusion Detection, Life Safety – Fire Alarm, Inspections, Fire Extinguishers, Nurse Call, Sound Masking, Mass Notification, Paging and Intercom Systems.

ASG is a division of Shambaugh & Son, L.P., a wholly owned indirect subsidiary of EMCOR Group, Inc. and together we perform more than $900 million of construction projects per year with over 2,900 employees throughout 50 states from our home office in Fort Wayne, Indiana.

We recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.

Job Summary

ASG is looking for a Purchasing Assistant in the Fort Wayne, IN office. In this position you will be responsible for the following duties:

Essential Duties and Responsibilities

Create accurate and complete purchase order entries for all projects

Expedite and ensure materials are delivered

Responsible for vendor invoice reconciliation

Submit work order billings to ASG inhouse billing specialist

Utilize Accounting system to create Work Order Numbers

Notify Project Managers of job #’s created and filed on network

Process Direct Sales, small contracts and large contracts

Interact with Project Managers to submit billings in a timely fashion

Backup for the other office administrative assistants

Maintain and update spreadsheets

Other duties as assigned.

Qualifications

Minimum 5 years of office administrative experience

Must have proven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking information, etc.

Experience with AS400 is a plus

Must be self-started and able to handle multiple tasks at one time

Proficient in Microsoft 365

Attention to detail and accuracy is a must

Reliability and longevity required

Must be dependable and have a strong work ethic

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=%22Shambaugh%26Son%22&o=relevance&w=&wc=&we=&wpst=) Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal process — it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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