Administrative Coordinator

About Us: Making Opportunity Count is a non-profit human services agency dedicated to creating positive change and enhancing the lives of individuals and families in Central Massachusetts. We are committed to fostering community growth, providing essential services, and promoting holistic well-being. Our dynamic team is driven by a shared passion for making a lasting impact. To learn more please visit: https://www.mocinc.org/employeebenefits

We offer fantastic benefits sure to enhance your work-life balance and overall satisfaction!

For most positions, these benefits will include:

Health, Dental, and Vision Insurance

Company Paid Life Insurance and Long Term Disability

Flexible Spending Account

15 Paid Vacation Days

12 Paid Sick Days

13 Paid Holidays

Hybrid Work Opportunities

Student Loan Forgiveness Assistance

Tuition Remission

Pet Insurance

Employee Discounts

Professional Development Opportunities

Immediate 403b Employer Contribution, 100% Vesting on Day One!

Other Perks and Benefits: We are partnered with ZayZoon, an employee benefit that gives you instant access to your wages ahead of payday.

Get paid whenever you need with wages on-demand via ZayZoon. No need to wait until payday!

Position Overview:

The Administrative Coordinator will provide high-level administrative support to key leaders within the organization.

Essential Duties and Responsibilities:

Assist in planning and executing numerous projects, ensuring timelines and objectives are met.

Maintain organized project documentation and reports for accessibility and accuracy.

Utilize Microsoft Office Suite (Word, Excel, Teams, Project, Planner, PowerPoint, Outlook) for data management and communication.

Manage and update project-related information using content management systems (CMS).

Collaborate with team members to streamline processes and improve efficiency.

Schedule meetings, take minutes, and follow up on action items.

Provide general administrative support, including correspondence and electronic file management.

Coordinate board of directors meetings, including scheduling, distributing materials, preparing agendas, and taking minutes.

Stay informed and trained on new software tools including AI applications to enhance productivity.

Assist in the management of program systems, ensuring accurate data entry and reporting.

Support timesheet management, ensuring compliance and timely submissions.

Handle purchasing and procurement processes, including vendor management and order tracking.

Draft letters, memos, invoices, and reports for senior staff.

Perform additional duties as assigned by executives.

Required Qualifications and Skills:

Associate or bachelors degree preferred.

Proven experience as an administrative or project assistant.

Strong proficiency in Microsoft Office Suite.

Basic experience with AI tools and an understanding of their applications.

Excellent organizational and multitasking skills with attention to detail.

Strong written and verbal communication skills.

Organize data in a presentable format.

Proactive problem-solver with a willingness to learn new technologies.

Ability to operate independently/self-starter

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

At Making Opportunity Count, we deeply value our culture and are dedicated to fostering a workplace where everyone feels valued and empowered. This is evident through:

Our non-profit Environment: Our values driven work atmosphere focuses on making a meaningful impact in our community. Our shared commitment to service develops a uniquely supportive culture.

Championing Diversity, Equity, and Inclusion: We actively promote and celebrate diversity in all forms by embracing diverse perspectives, backgrounds, and experiences while ensuring equitable opportunities for all employees to thrive.

Career Advancement: Our employees’ growth is paramount. We offer comprehensive training programs, mentorship, and advancement opportunities to assist employees in the pursuit of their career goals.

We believe in the potential of people and the power of diversity to drive innovation and success. We encourage all applicants to apply, even if you do not meet every listed requirement. Your unique experiences and perspectives are what help us shape the future of Making Opportunity Count.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. People of color, members of Tribal Nations and Native communities, LGBTQ-identified people, gender-nonconforming people, people with disabilities, veterans, and people who speak a language in addition to English are strongly encouraged to apply.