Grants & Contracts Analyst

We are seeking a Grants & Contracts Analyst who will support the pre- and post-award processes for the Institute for Clinical and Translation Research (ICTR). The Grants & Contracts Analyst will support the administration of sponsored funding across multiple programs within the ICTR. The analyst will work alongside faculty and colleagues to support the pre- and post-award activities. The primary goal of this position is to ensure sponsored funding is managed compliantly and per the sponsoring agencies requirements. This position will be tasked with all post award activities related to managing sponsored funding and will serve as the direct point of contact for communicating financial information to the faculty/departments we support. This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts and clinical trials, including those from NIH, DOD, other external research institutions, foundations and/or pharmaceutical companies. This position reports to the Financial Manager of the ICTR.

The analyst will work with investigator(s) and/or key stakeholders within ICTR. The position will accurately and confidently convey financial information to investigators and departments. Will be expected to proactively identify areas of financial risk and ensure communication takes place in advance to avoid any cost overruns. Pre-award functions include, but may not be limited to: budget development, compliance with grant requirements, and submissions to Office of Research Administration (ORA). Post-award functions include, but may not be limited to: account maintenance, budget distribution, billing/invoicing, reporting, compliance audits, effort reporting, allocating payroll and non-payroll expense, ensuring expenses are allowable and allocable, submitting cost transfers, annual projections, and timely closeouts. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.

Specific Duties & Responsibilities

Support PIs during the pre-award process to ensure timely and accurate grant submissions.

Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel are allocated appropriately/timely.

Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and finalizing agreement documents related to subaward setups.

Proactively manages unsupported salary and allocates payroll expense to projects to ensure accurate spending rates.

Reviews budgets and related justifications for appropriateness and completeness of content.

Ensures that all applicable and indirect costs have been applied.

May also provide groundwork for subcontract negotiations.

Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

Utilizes cost principles for both federal and non-federal funded projects to ensure expenses billed are allowable, reasonable, allocable and consistently applied.

Approves shopping carts, check requests, reimbursements and/or other related payment requests applying cost principles set forth above.

Develops and coordinates independent contracting agreements.

Develops and coordinates sub-award contracting agreements.

Processes invoices for payment utilizing the university’s standard operating procedures for low and high-risk sub-awards.

Maintain ongoing updates and communications related to current funded grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.

Maintains and updates position budgeting spreadsheet to assess 12-month funding projections thereby identifying areas of potential financial risk due to anticipated salary gaps.

Proactively identifies spending burn rates that are higher than expected in comparison to budget.

Manages commitments billed to award and clears any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.

Conducts timely award closeouts in anticipation of project end including reviewing all expense billed to sponsored project and on-time submission of FSR/FFR.

Provide information and direct assistance required to complete grant and contract closeouts.

Provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals

May interact with external research/administrative professionals

Special Skills/Knowledge

Ability to make independent financial judgements

Ability to convey financial information to a wide variety of audiences.

Excellent communication skills, both oral and written.

Customer service focus.

Knowledge of accounting and budgeting theory and practices.

Ability to work with flexibility on several tasks simultaneously and meet various concurrent deadlines.

Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD, foundations and clinical trials.

Minimum Qualifications

Bachelors Degree.

Two years of administrative/budgeting experience.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Knowledge and understanding of Johns Hopkins University accounting system and related fiscal offices

Intermediate Excel knowledge.

SAP/Analysis experience.

Classified Title: Grants & Contracts Analyst

Role/Level/Range: ATP/03/PC

Starting Salary Range: $53,800 – $94,400 Annually ($74,000 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: M-F, 8:30 a.m. – 5:00 p.m.

Exempt Status: Exempt

Location: Remote

Department name: SOM ICTR Inst Clin Translational Resrch

Personnel area: School of Medicine

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.