Operations Coordinator

Description:

Aston Carter is partnering with a top Commercial Real estate company in the U.S. to fulfill an urgent opening – As a Site Operations Coordinator, youll provide essential administrative and operational support to the site management team. Your role will focus on ensuring the smooth delivery of day-to-day operations assisting with vendor coordination and supporting communication between various stakeholders on site.

Qualifications:

– Prefer 2 years of experience in an administrative or operational support role.

– Strong organizational skills and attention to detail

– Proficiency in Microsoft Office suite particularly Excel and Outlook

Preferred Qualifications:

– Experience in a facilities management or property management environment.

– Familiarity with vendor management concepts

– Basic knowledge of building operations and maintenance

– Experience with data entry and database management.

– Understanding of health and safety practices in a workplace setting

– Exposure to scheduling and coordination software

Your day-to-day tasks will include:

– Scheduling and coordinating vendor activities and site inspections.

– Maintaining accurate records of vendor interactions service requests and site activities

– Assisting in the preparation of basic reports on-site operations and vendor performance

– Responding to routine inquiries from staff vendors and clients

– Supporting the implementation of site procedures and protocols

– Helping to organize and maintain site documentation and operational manuals.

– Assisting in tracking and reporting on key performance indicators KPIs

– Coordinating site meetings and helping to prepare relevant materials.

– Writing purchase orders

– Processing invoices for vendor services and Union benefits

– Mail services picking up and delivery of mail managing shipping accounts and postage.

– Onboarding and offboarding of new employees

– Managing and scheduling of training for site employees

– Interfacing with the client and handling minor requests.

– Support accounting function by preparing invoicing for coding attaching supporting documentation and tracking client approvals.

– Assist supported team members with departmental problem resolution i.e. expense reports return phone calls etc..

– Schedule and coordinate meetings and conferences in support of the property team.

– Recognized as a team player working cooperatively and collaboratively and working in concert with the team to ensure high-quality work output.

Work Environment:

Office Connected to Manufacturing Plant

Hours: 7:00 AM – 4:00 PM

Days: Monday – Friday

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.