Contracts Coordinator

THE COMPANY

Silvus Technologies is dedicated to one mission: connecting those who keep us safe. We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios powered by our custom and ever evolving Mobile-Networked MIMO waveform. Together, our radios and waveform provide vital communications for mission-critical applications in the harshest environments from underground tunnels to high-altitude balloons.

Silvus StreamCaster ™ radios are being rapidly adopted by customers all over the world ranging from the U.S. and Allied Nations Departments of Defense to International, Federal, State, and Local Law Enforcement agencies, all the way to the Superbowl, Grammys, and industry-leading drone, robot, and other unmanned systems manufacturers.

Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected” (https://www.youtube.com/watch?v=VCJ-amP0GLc) ?

Silvus’ rapid growth is fueled by a focus on research and innovation and a team of the most passionate, skilled and creative thinking individuals. If you are looking for a fulfilling experience, you owe it to yourself to learn how Silvus can be the next chapter of your career.

THE OPPORTUNITY

The Contracts Coordinator will be responsible for providing administrative and clerical support to the legal and contracts department. This will involve reviewing contracts, managing deadlines, document processing, and preparation to ensure compliance with all laws, regulations, and ethical obligations. Other responsibilities will include general clerical assistance and independently handling special projects to improve policies and procedures.

This position will report to Silvus’ General Counsel, with dotted-line reporting to the Contracts Manager. This position is on a hybrid schedule; a minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays. The location for this role is Silvus Technologies’ HQ in the heart of vibrant West Los Angeles.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

Independently negotiate and execute all non-disclosure agreements on behalf of Silvus.

Liaise with customers regarding negotiating terms and conditions of sale and purchase, export concerns, or other legal-related questions.

Revise and negotiate terms and conditions based on instructions from the General Counsel and Contracts Manager.

Advise the Sales Administration team regarding legal certifications, customer forms, and information requests.

Draft and revise written policies and procedures based on instructions from the General Counsel and Contracts Manager.

Monitor Legals inbox and prioritize, track, and resolve legal requests and/or follow-up within or outside of the Legal department as necessary to resolve.

Work on Independent legal-related projects, such as identifying and retaining vendors to implement legal requirements, reviewing and executing requirements for joining the consortium, and sourcing and obtaining insurance policies.

Maintain compliance, facility security, and training calendars.

Schedule meetings and ensure timely notice of upcoming deadlines.

Maintain compliance records and execution of contracts.

Assist with compliance/security audits and other tasks necessary to maintain and monitor compliance with policies and regulations.

Adapt and update templates to prepare new legal documents.

Manage vendors and subcontractors, including file maintenance, invoice review, cost proposal assistance, and monitoring deadlines.

Maintain and track Silvus’ government property inventory.

Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

Bachelors degree in Business Administration, Legal Studies, or a related field.

Minimum 2 years of legal administrative assistant experience.

Strong computer skills and proficiency with Microsoft Word and Excel.

Excellent written and oral communication skills, including reading comprehension.

Strong legal drafting skills and attention to detail to assist with writing and revising contracts, NDAs, and other legal documents, ensuring accuracy and adherence to company policies.

Prior experience in a fast-paced office environment, experiencing multiple deadlines.

NOTE – Must be a U.S. Citizen due to clients under U.S. government contracts. Ability to obtain and maintain a secret security clearance is required. Employment is contingent upon the successful clearance of a background check.

PREFERRED KNOWLEDGE SKILLS AND ABILITIES

Strong organizational skills with the ability to manage multiple projects and tasks with competing priorities without sacrificing accuracy or efficiency.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Ability to lift up to 20 lbs.

COMPENSATION

The pay range is NOT a guarantee. It is based on market research and peer data, and will vary depending on the candidate’s experience and qualifications.

CA Pay Range

$68,000—$70,000 USD

NOTE – As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to International positions; only job postings for positions located in the US. All Employment is contingent upon the successful clearance of a background check.

Silvus is proud to be an equal-opportunity employer, and we value diversity. We do not discriminate on the basis of race, color, age, religion or belief, ancestry, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, physical or mental disability, protected veteran status, genetic information, political affiliation, or any other factor protected by applicable federal, state, or local laws.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request accommodation.

Silvus does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Silvus Technologies.