Sr Executive Assistant

Reference #: SREXE003442
Description

Sr Executive Admin Assistant, Full-Time, Easton PA
GENERAL SUMMARY:
Primarily responsible for professional administrative work of somewhat complex nature for an executive (s).  Acts in a highly confidential capacity to provide administrative support with regard to financial information, personnel transactions, associate relations, legal actions, and other management, supervisory, and administrative activities.  Maintains executive calendar(s), processes corporate expense report(s), coordinates and organizes meetings and events, and coordinates travel. Supports key executive presentations to Hallmark Cards including Quarterly Business Review, Strategic Planning.
PRINCIPAL DUTIES & RESPONSIBILITIES:
Organizes and administers the work schedule, projects, communications and provides overall administrative support.
Schedules appointments and maintains executive calendar(s), and assures that complete information is available for all matters on the schedules.
Prepares correspondence and communication as required, to include letters, presentations, samples, and reports. This may include the preparation of legal documents and correspondence regarding financial issues, and / or communication with Hallmark.
Coordinates executive travel arrangements.
Prepares Expense Reports for credit card payment and travel reimbursements.
Prepares executive-level presentations.
Arranges for meetings, conferences and events, coordinating all arrangements necessary to successfully complete the session.
Coordinates corporate and multi-divisional events including examples such as Toy Fair, Sales Meetings, Global Line Reviews, Innovation and Tech Share, support for Hallmark Quarterly Business Review.
Coordinates divisional events including New Product Development stage gates (CSel, PSel, RFA meetings), Division Town Halls, division-wide events.
Relates to others in a courteous and friendly manner assuring interpersonal relationships are established and maintained. Exhibits professional demeanor at all times.

JOB SPECIFICATIONS:
High school diploma or equivalent; advanced some college preferred.
At least 5 years experience in office administration, clerical work at a senior executive level.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Outlook email/calendar application, accounts payable applications/SAP,as well as the Internet research skills.
Ability to independently create executive quality presentations.
Knowledge of worldwide travel, conference, and special meeting arrangements.
Multi-task oriented with strong organizational, planning, and follow-up skills.
Excellent verbal and communication skills, both oral and written, and attention to detail.
Must take initiative, can take independent action, can get work done in a timely and accurate fashion with little supervision.
Required to operate in a daily arena where confidentiality is an absolute requirement of the position.
Professional appearance and behavior. Superior interpersonal skills are required with the ability to establish and maintain good rapport with department staff, associates, senior executives, parent company, community, and all external contacts.  Has to have the ability to develop and maintain a rapport and trusting relationship with the executive(s).
Ability to learn the business, follow policies and procedures, work well with others, live and breathe the Companys Desired Culture.
PHYSICAL CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.
WHY CRAYOLA?
Kid Inspired Culture
Free Admission to Crayola Experience for Employees
Community Volunteerism Opportunities
Annual Bonus Potential for all Full-Time Employees
Company Matched 401k & Employee Value Sharing Plan
Comprehensive Healthcare Benefits for Eligible Employees
Education Assistance Program
Wellness Programs
Employee Resource Groups
Generous Product Discounts Onsite & Online
Company Sponsored Employee Events
Discounts on a wide variety of products and services – automotive, electronics, fitness, travel and entertainment
Diversity & Inclusion at Crayola
We will cultivate diversity and create a culture of inclusion for our collective brands – one that grows through sustained action, demonstrates care for every life experience, inspires new products and content, and builds a sense of belonging in which every employee is able to be their very best. Learn more about Crayolas Diversity and Inclusion strategy: https://www.crayola.com/about-us/diversity-and-inclusion.aspx
Green is our favorite color!
Crayola cares about the environment and responsibly makes the products you love. Learn more about Crayolas creative solutions for greener tomorrows: https://www.crayola.com/about-us/sustainability.aspx
We offer competitive salary, outstanding benefits and the potential for advancement through the use of creative abilities. No phone calls please.

Search Firm Representatives – Please Read Carefully:
Crayola LLC is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee at Crayola LLC via e-mail, the Internet, or directly to hiring managers at Crayola LLC in any form without valid written search agreement in place for that position will be deemed the sole property of Crayola LLC, and no fee will be paid in the event the candidate is hired by Crayola LLC as a result of the referral or through other means.

Search firms are essential to the recruitment and staffing efforts at Crayola LLC, and we value the partnerships we have built with our vendors. For this reason, Crayola LLC has established and regularly maintains a preferred vendor list. Please note that even preferred vendors need to have a written search agreement signed by Human Resources at Crayola LLC in place for the specific position in order for a fee to be paid for any candidate referrals.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Crayola is an equal opportunity employer. All qualified applicants will be c