Planning Manager

This position serves two main purposes:
Ensuring projects are moving through the project pipeline
Leading the initiation phase of projects to collect and articulate key project information to support leadership in making informed decisions.
Key roles and responsibilities of the position include:
Non-Funded Project Administration:
Participate in weekly intake meeting and ensure all inputs are gathered at level of quality for PM to effectively launch project
Input endorsed new project requests
Ensure accuracy of data for projects yet to be funded by partnering with key stakeholders and consistent audit/quality checks
Setup project folder in projects in planning
Partner with capital planning as Capital Plan Development lead for design & construction (i.e. TCG Scoping sessions, Maintenance Action Plan, Care Delivery prioritization)
Funding Documentation
Collect all content and assemble funding approval document presentations
Ensure funding documents contain appropriate information to facilitate timely leadership approval
Ensure quality controls are followed per scoping funding and full funding quality checklist (to be developed)
Facilitate funding coordination meeting
Project Oversight Committees
Serve as a core team member on multi-disciplinary project oversight committee
Build project approval agendas
Collect all content and assemble POC deck (Funding Requests/Project Status/Option Selection/etc.)
Performs quality check to ensure funding requests (and other content) meets standards for content, accuracy, consistency
Facilitate leadership approval on content
Shares content with POC
Updates capital delivery team on the outcome/decisions of the POC
Share/upload meeting minutes and circulate project approvals
Reporting & communications
Ensure accuracy of project status reports prior to release to key client stakeholders
Facilitate monthly stakeholder project status reporting meeting
Track/post minutes in POC & RCAC Meeting Agendas/Minutes
Maintain funding calendar and team due dates
Track and process approval memos to appropriate stakeholders
Track and prepare reporting on schedule and funding approval performance
Track and report project oversight capital plan performance
Project initiation & concept development:
Demonstrate ability to facilitate/clarify expectations, define project scope, and draft owner project requirements
Document project problem statement/purpose and facilitate alignment signoffs with local & national Stakeholders
Identify and draft projects key stakeholders/sponsors/SMEs
Conduct site visit(s) to verify existing background drawing(s)/conditions
Document key drivers per service delivery plan & demand model
Assemble Functional Program and space program if applicable and/or as needed
Create feasibility test-to-fit drawing(s) in compliance with relevant codes and templates/programs/tools
Generate key assumptions and determine in/out-of-scope elements
Partner with estimator and/or project management team to create a Rough Order of Magnitude (ROM) estimate & high-level project schedule
Partner with PMs to ensure smooth project transition from planning to scoping
Review design drawings/documentation at key milestones to manage project quality and ensure the accurate deliverables
Collaborate with PM in generating project risk log and contingency holdings based on probability and impact/cost
Document lessons learned & continuously improve
Education and experience
A bachelors degree from an accredited institution in Architecture, Interior Architecture, Medical Planning, Capital Planning, Business, Engineering or Construction Management is required.
10 years of relevant ex