Administrative Assistant

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30 district offices and employ over 1,100 employees across multiple states throughout the USA.

At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30 district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Please text “ImpactFire” to 512-722-7592 to connect with Ember, Impact Fire’s Recruiting Assistant, to learn more about this position and the company.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

Competitive compensation

Pay is on a weekly cycle, every Friday

Career Advancement Opportunities

Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays

Company paid short and long-term disability

Immediately vested in our 401(k) company match

Exceptional guidance and support from our managers

Collaborative culture & environment

Robust training opportunities with company reimbursement upon achieving required licensing

Apprenticeship programs for fire sprinkler, fire alarm and inspection positions

Opportunity to work alongside some of the best talent in the fire protection industry

Impact Fire Services is seeking an Administrative Assistant to support the Office Manager in our Raleigh, NC location. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Primary Job Responsibilities:

Maintaining a consistent work pace to bill Construction/Service customers

Attend billing meetings and report on daily/weekly numbers

Manage workflow ensuring that deadlines are met and work is completed correctly

Assist with collections on outstanding invoices

Answering phone calls and email messages

Provide customer support as needed

Upload paperwork to compliance & billing portals as needed

Attend weekly department meetings

Implement and monitor programs as directed by management, and see the programs through to completion

Required Skills:

Administrative Assistant experience

Strong background in Construction/Service Billing, Accounts Receivable and collections

Current use of MS Office Suite (Word, Excel) in a proficient manner

Ability to analyze and revise operating practices to improve efficiency

Detail oriented and comfortable working in a fast-paced office environment

Exceptional communication skills

Superior organization skills and dedication to completing projects in a timely manner

Be available to work Monday-Friday 8a-5pm in office.

Other Required Capabilities:

Knowledge of scheduling software such as Service Trade, Inspect Point and/or various billing and compliance portals is a plus but not required.

Customer Service – provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times

Problem Solving – Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.

Strong interpersonal/communication skills

Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.

Job Details

Pay Type Hourly