Investigations Support Specialist I

INVESTIGATIONS SUPPORT SPECIALIST
LOCATION: ROBERTSDALE, ALABAMA
SALARY: $16.20 | HOURLY
BACKGROUND CHECK | DRUG SCREEN

The Investigations Support Specialist I is responsible for the administrative support of the Criminal Investigations Command, Narcotics Division. This position performs general office work under the supervision and direction of the Division Lieutenant and is the first line of communication between the public and the Criminal Investigations Command, Narcotics Division.
This position performs general office work under the supervision and direct of the Division Lieutenant and is the first line of communication between the public and the Criminal Investigations Command, Narcotics Division.General office duties include answering telephones and radio devices, forwarding messages, performing confidential and specialized administrative work, case file management, data/statistics collection, bookkeeping, word processing, office machine operation, maintaining the office supply inventory and submitting supply orders.

Successful applicants must pass a criminal background check and will be subject to a pre-employment drug screen.

ESSENTIAL JOB FUNCTIONS:

– Answers phones, takes messages and answers questions.
– Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
– Open, sort and distribute incoming correspondence, including faxes and e-mail.
– Entering, transcribing, recording, storing or maintaining information in written or electronic form.
– Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
– File and retrieve corporate documents, records and reports.

NON-ESSENTIAL FUNCTIONS

– Refers visitors to the appropriate and individual offices.
– Keeps office supply inventory and makes the monthly orders.
– Coordinates meetings and maintains the calendar for the unit.
– Collects data and compiles statistical reports regarding the units work activities and outputs.
– Processes seizure paperwork and deposits to submit to appropriate offices.
– Prepares grand jury paperwork and maintains grand jury log for the unit.
– Perform inquires and prepares reports using various law enforcement software systems and databases.
– Keeps Office supply inventory and orders supplies as deemed necessary .
– Assists Narcotics unit as needed.
– All other duties assigned by supervisors.

PHYSICAL DEMANDS
The physical characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable an individual with a qualified disability to perform the essential functions of a job, on a case-by-case basis.

The work is generally sedentary to light and may require exerting up to 20 pounds of force occasionally to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

– Crouching: Bending the body downwards and forward by bending leg and spine.
– Dexterity: Primarily with fingers and in picking, pinching or typing.
– Grasping: Applying pressure with the whole hand.
– Handling: Picking, holding or otherwise working with the whole hand.
– Lifting: Ability to lift and move objects.
– Reaching: Ability to frequently extend hand(s) and arm(s) in any direction.
– Mental Acuity: Ability to make rational decisions.
– Repetitive Motion: Substantial movements (motions) of the wrists, hands and/or fingers.
– Speaking/Talking: Ability to communicate clearly, accurately, and concisely though speech.
– Hearing: Ability to hear and understand at normal speaking levels with or without correction.
– Visual Acuity: Ability to perform activates such as preparing and analyzing data and figures, t anscribing, viewing a computer screen/terminal; and/or extensive reading, with or without correction.
– Walking: ability to move about on foot to accomplish tasks or moving from one work site to another.

EDUCATION and EXPERIENCE
Required – High school diploma or GED certificate, including courses in typing.
Preferred -Minimum of two years experience in office administration; Experience handling cash and making deposits.

For positions requiring operation of County vehicles, must possess a valid, current drivers license or be able to obtain one within 45 days of hire. Must be insurable.

KNOWLEDGE, SKILLS, and ABILITIES:

– Knowledge of principles and processes for providing service to the public, including needs assessment and satisfactory response to meet their needs.
– Knowledge of administrative procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures and terminology.
– Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar, arithmetic and modern office practices and procedures.
– Skill in the use of a variety of computer programs, to include operation of Microsoft Office (Excel, Outlook, and PowerPoint) and various other office equipment including phones, faxes, scanners, printers and copiers.
– Technical skills to perform routine troubleshooting on office equipment (computers, faxes, scanners, printers, copiers) Ability to type with speed and accuracy, compose correspondence.
– Ability to compose effective and accurate correspondence.
– Ability to deal with non-routine matters.
– Ability to complete complex work with minimal instructions, keep records and reference files, assemble and organize data.
– Ability to meet and deal with the public in an effective and courteous manner.
– Ability to exhibit a high degree of loyalty and integrity as a trusted confidant o the unit.
– Ability to assume responsibility and execute the supervisors orders and instructions.
– Ability to add, subtract, multiply, or divide quickly and correctly.
– Ability to read, write, speak, and interpret the English language.
– Ability to work a flexible schedule as needed.

Baldwin County Commission and Baldwin County Sheriffs Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin Coutny Sheriffs Office to guarantee equal opportunity to allow disabled employees a bias-free work environment.Baldwin County Commission and Baldwin Coutny Sheriffs Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accomodation will be provided upon request during the application, testing, and interview process.