ADMINISTRATIVE SUPPORT SPECIALIST

Summary Click on “Learn more about this agency” button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serves as an Administrative Support Specialist providing direction, assistance and support for operations and activities of the Software Directorate. Assists with the detailed planning relating to a variety of management projects, issues and initiatives. Coordinates a variety of projects and taskings on behalf of the director. Responsibilities As an Administrative Support Specialist and advisor to the group/wing/directorate, assists with development, implementation, operation and provision of the organizations administrative and management functions. Advises on the management of operations, programs, and affairs of the organization. Serves as focal point for development, coordination, and consolidation of group-level inputs for the Directorate, Air Force Sustainment Center, and higher headquarters briefings, reports, policies, and publications. Provide technical and administrative assistance to organizational management and support personnel on issues of program administration and process improvement. Exercises delegated authority to assist with overseeing administrative and management operations/projects, including, planning, direction and timely execution of support administrative programs, program segments, for group/wing/directorate approval as necessary, assuring compliance with all applicable guidance and direction. Develop/recommend administrative changes in response to mission requirements or other legislated changes. Exercises support authority to enter into agreements and make decisions on behalf of group/wing/directorate, while representing the group/wing/directorate at formal and informal meetings and conferences, covering a wide variety of installation management, operational, and administrative matters. Preview personnel actions, including performance evaluations and decorations. Organize/execute special events and ceremonies and act as an interface with Base associate units. Promote safety and health in the workplace through awareness and compliance with safety rules, regulations and best practices. Requirements Conditions of Employment Qualifications GENERAL EXPERIENCE: Applicants must have at least 1 year (52 weeks) of specialized experience at the next lower broadband NH-01, equivalent to the next lower grade GS-04 or equivalent in other pay systems. General Experience is described as experience demonstrating the ability to: assists with development, implementation, operation and provision of the organizations administrative and management functions; providing technical and administrative assistance to organizational management and support personnel on issues of program administration and process improvement; preparing letters, reports, briefings, speeches, or summaries, and other correspondence; demonstrating skilled critical thinking in identifying, analyzing, and solving complex issues, as appropriate; completing work project/program objectives; ability to apply a wide variety of procedures, requirements, regulations, and policies related to initiatives and projects in the Installation administrative, management and support work of group/wing/directorate including the ability to maintain credibility with other on technical matters. NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge and ability to apply a wide variety of procedures, requirements, regulations, and policies related to initiatives and projects in the Installation administrative, management and support work of group/wing/directorate including the ability to maintain credibility with other on technical matters. 2. Knowledge relative to organizational structure, function, and mission. 3. Knowledge and skill in conducting program studies and requirement review. 4. Skill and ability to assist, coach, mentor and motivate within a team concept; w/ability to adapt style to a variety of situations and incorporate high standards of honesty, integrity, trust, openness, and respect to daily endeavors. 5. Skill and technical ability to conduct research, analyze a wide variety of programs/policies/procedures, evaluate program effectiveness/efficiency, recognize problems/weaknesses/constraints and impacts on other programs, summarize results, make appropriate recommendations/changes and develop short term administrative and management support plans. 6. Knowledge and skill in the interpretation, application and implementation of JCFS, DOD, AF, AFMC and local instructions, concepts, procedures, guidance and policy, concerning numerous Installation missions, operations and programs. 7. Knowledge of Installation level, HQ and other major tenant missions and operations, sufficient to develop, evaluate and implement a variety of efficient and effective support programs. 8. Ability to communicate effectively, both orally in writing, provides accurate and effective staff summary analysis and briefings/presentations. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional Information AcqDemo Expanded Probationary Period for Supervisors and Managers: An additional supervisory probationary period of one year may be required when an employee is officially assigned to a different supervisory position. Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. Current Federal Civilian employees may apply for temporary/term positions and if selected, a break in service may be required prior to appointment to the position. Temporary/Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist. Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement. If you have questions regarding this announcement and have hearing or speech difficulties click here. Tax Law Impact for PCS: On 22-Dec-2017, Public Law 115-97 – the “Tax Cuts and Jobs Act of 2017” suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit GSA Bulletin FTR 20-04 here for additional information.