Temporary Administrative Assistant, Nursing

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Temporary Administrative Assistant, Nursing
Salary: See Position Description
Location: Tanner, AL
Job Type: Temporary
Job Number: 05269
College/Division: CCC-201140-Health Sciences
Opening Date: 10/01/2024
Closing Date: 10/15/2024 4:00 PM Central
Campus Location: Calhoun Community College

Position Summary
Full-time temporary appointment not to exceed a year
The Administrative Assistant is responsible for performing various administrative duties to support the work of the Department. These duties include clerical, office management, preparing various typewritten documents, filing and managing records, greeting visitors, and maintaining Department budget.

Salary: Appropriate placement on Salary Schedule H35, Grade 06: $34,864 – $42,615

Work Hours: Monday through Thursday, 7:45 a.m. – 5:15 p.m.; Friday 7:45 a.m. – 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following:

– Online application
– Current rsum
– Copy of college transcripts (Transcript of college work verifying degree requirement must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.
Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
Essential Duties and Responsibilities

Greet in-person visitors and respond to their needs appropriately.

Answer a multi-line phone system and direct calls appropriately.

Screen, route, and coordinate pick-up of incoming mail including email.

Receive, input and process paperwork ensuring items are submitted in a timely manner.

Discern when confidentiality in work needs to be maintained and maintain that confidentiality.

Type and transcribe letters, memos and other correspondence or written documentation.

Take meeting minutes as directed.

Maintain calendars and schedules for individuals, groups and/or meeting space, balancing multiple schedules and priorities.

Request/arrange IT support.

Assist with registration for all programs as directed.

Coordinate, create and maintain filing systems.

Alert supervisor of any issues that are in need of upper management attention.

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