Secretary-E (7-E8)

Secretary-E (7-E8)

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Secretary-E (7-E8)

Salary

$22.54 – $29.31 Hourly

Location

Bellaire, MI

Job Type

Permanent Full Time

Job Number

4763-24-2236-SEC-ANTRIM-AF

Department

Corrections – Field Operations – Outstate Territory

Opening Date

10/04/2024

Closing Date

10/11/2024 11:59 PM Eastern

Bargaining Unit

UNITED AUTO WORKERS (UAW)

Description

Benefits

Questions

Job Description

The Michigan Department of Corrections is proud to be a Michigan Veterans Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here (https://www.michigan.gov/corrections/for-employees/military-and-veterans) .

This position has the ability to be a hybrid position for up to 50% of the pay period. The selected candidate is expected to train in office to assist in learning the position. The length of time will vary based on department training needs.

This position coordinates office activities and performs administrative support services for an MDOC FOA-Outstate parole/probation office. A substantial part of the function/purpose of the position is to coordinate and maintain legal orders and activities. This position serves as a contact between the court, county, and MDOC for setting up presentence investigations and updating legal orders in OMNI and COMS based on Judges’ sentencings. This position edits and creates reports, warrants, etc., utilizing various software; and serves as the Law Enforcement Information Network (LEIN) Terminal Agency Coordinator.

View job specification here (https://mcsc.state.mi.us/AgencyPDFs/Job%20Spec.%20-%207287.pdf) .

View position descriptionhere (https://MCSC.state.mi.us/AgencyPDFs/PD- Antrim Secretary-E-2236.pdf) .

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Secretary 7

Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

Secretary E8

Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Additional Requirements and Information

Knowledge and ability to type and use mechanical dictating equipment.

Ability to work under stressful conditions.

All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.

Please attach a cover letter and resume. Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. Failure to do so, may results in applicant being screened out of the interview process. More information regarding what constitutes an official transcript can be found here . (un-official or web-based transcripts will not be accepted)

If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?

Yes

No

02

SECRTRY – Please select your level of experience.

None to two years of office experience involving administrative support practices.

Two to three years of office experience involving administrative support practices.

Three to four years of office experience involving administrative support practices.

At least four years of office experience involving administrative support practices.

03

7601 – Please indicate your level of proficiency with Microsoft Word.

No Experience

Some Experience

Proficient

Highly Proficient

04

7601 – Please select your level of proficiency with Microsoft Excel.

No Experience

Some Experience

Proficient

Highly Proficient

05

7601 – Please select your level of proficiency with Microsoft Access.

No Experience

Some Experience

Proficient

Highly Proficient

06

7601 – Please select your level of proficiency with Microsoft Outlook.

No Experience

Some Experience

Proficient

Highly Proficient

07

7601 – Please select your level of proficiency with Microsoft PowerPoint.

No Experience

Some Experience

Proficient

Highly Proficient

08

How many years of experience do you possess working in a position that requires the ability to multi-task and continually re-prioritize your job assignments during each work day? (If you possess this experience, you must document it in your application materials to allow for accurate screening.)

No experience

Less than 1 year of experience

1 to 3 years of experience

3-5 years of experience

5 or more years of experience

09

2707-How many years experience do you have working with confidential information?

None

6 months to 2 years

2 years to 5 years

5 or more years

10

Please describe your experience working with confidential material. If you have no experience, please enter N/A.

11

CORR1 – Are you a participant in the Return to Work program? This program is for employees that were displaced from their regular jobs due to work injuries which do not allow them to perform their normal work duties.

Yes

No

12

CORR2 – Are you related to or acquainted with anyone who is currently incarcerated in a State prison, tether program, on parole or felony probation status? (NOTE: an affirmative response to this question will NOT automatically result in you being screened out for consideration)

Yes

No

13

CORR3 – If yes, indicate name(s), and incarceration/supervision location of prisoner, parolee, or probationer. What is your relationship to the person(s)? If no, enter N/A

14

CORR4 – I understand and agree that the Department of Corrections will complete a thorough investigation of my ENTIRE CRIMINAL HISTORY and may verify all data given in the criminal history check. Any material misrepresentation or deliberate omission of a fact in their application may be justification for refusal of, or if employed, termination from employment.

Yes

No

15

CORR5 – I understand that if selected for an interview, I will be scheduled electronically through NEOGOV. I have provided a valid e-mail and understand it is my responsibility to monitor said e-mail account for interview opportunities. I also acknowledge that correspondence received through NEOGOV may be sent to a junk mail (including state of Michigan junk mail) or spam account and I will monitor those accounts accordingly.

Yes

No

16

CORR6 – Are you an active Michigan Department of Corrections employee? ACTIVE: Includes employees on layoff status due to a Reduction in Force whose recall rights have not expired.

Yes

No

17

CORR8 – Have you participated in an internship with the Michigan Department of Corrections?

Yes

No

18

CORR9 I confirm that I have reviewed the required information on the Ethical Standards and Conduct via the link provided on the job posting. Based on that review please select the appropriate answer below.

Neither I nor any member of my immediate family (grandparent, parent, parent-in-law, stepparent, sibling, spouse, child or stepchild), have personal or financial interests in a business or entity which is contracted with the State of Michigan. Indicate N/A in the box below if this applies.

I, or a member of my immediate family (grandparent, parent, parent-in-law, stepparent, sibling, spouse, child or stepchild), have personal or financial interests in a business or entity which is contracted with the State of Michigan as summarized below.

19

CORR10 -If you responded that you or a family member does have a conflict of interest to the question above, please explain in detail below. If you responded neither you nor a family member has a conflict please enter N/A.

20

CORR11 – Have you ever been employed by the State of Michigan?

Yes

No

21

CORR12 – IF you answered yes to the question above please identify which department, former name if used and/or ID number if known. If you answered no, please enter N/A.

22

COF/Outstate– I acknowledge that I have been advised I now have an “inbox” under my NEOGOV profile and any/all correspondence will be copied to this inbox and that I am responsible for monitoring this mailbox.]

Acknowledge

Required Question

Agency

State of Michigan

Department

Corrections – Field Operations – Outstate Territory

Address

saylork4@michigan.gov

P.O. Box 30003

Lansing, Michigan, 48909

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