Senior Administrative Assistant (Schwab Creative Center Agency)

Your opportunity

At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together.

It’s all about creating the future—for you and for us. We are Creative Center, Schwab’s award-winning in-house agency that creates and produces a wide range of external and internal communications for Schwab. We are uniquely positioned within Marketing to grow client relationships, attract new clients, and bring innovative products to market effectively and efficiently.  Our passion to bring our best thinking forward everyday drives our success.

We are currently seeking a skilled Senior Administrative Assistant to join our team in a hybrid work environment based out of Austin, TX, and will provide support for three Marketing Executives. This position will also provide operations support for the in-house agency.

Responsibilities include:

Provide administrative support for assigned Marketing executives, including calendar management, travel planning and expense reporting.

Planning and coordinating agency meetings and training events for both on-site and remote employees.

Light office management duties, such as ordering supplies and distributing mail.

Create and maintain departmental files utilizing the full suite of MS Office.

Work in tandem with the Operations team to plan, organize and execute engagement events and other ad hoc agency initiatives.

Establish and maintain collaborative and professional business relationships with all levels of management, employees, and key business partners.

Provide backup support as needed to members of the Operations team and other marketing administrative assistants.

What you have

To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have:

Required Qualifications:

5 plus years’ experience of proven experience supporting Sr level leaders within an organization.

Experience supporting multiple complex calendars.

Technically savvy, proficiency in all Microsoft Suite Apps required, and the ability to learn new technologies quickly.

Excel and PowerPoint- mid level experience required.

Travel & Expense management experience required, Concur preferred.

Preferred Qualifications:

Bachelor’s degree in business administration, Operations, or related field preferred.

Highly organized, flexible, adaptable, multi-tasker who works well under pressure and meets deadlines.

Uses good judgement and can deal with sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail.

Takes direction well, but also proactively anticipate needs.

Great interpersonal and communications skills—written, verbal and face-to-face.

Proven Project management skills.

Demonstrated ability to develop strong, positive working relationships with others, comfortable working with other employees, at all levels.

Process oriented- thinks systematically, “connects the dots” and anticipates challenges or needs.

In addition to the salary range, this role is also eligible for bonus or incentive opportunities

What’s in it for you

At Schwab, we’re committed to empowering our employees’ personal and professional success. Our purpose-driven, supportive culture, and focus on your development means you’ll get the tools you need to make a positive difference in the finance industry. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you – both today and in the future:

401(k) with company match and Employee stock purchase plan

Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions

Paid parental leave and family building benefits

Tuition reimbursement

Health, dental, and vision insurance

What’s in it for you:

At Schwab, we’re committed to empowering our employees’ personal and professional success. Our purpose-driven, supportive culture, and focus on your development means you’ll get the tools you need to make a positive difference in the finance industry. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you – both today and in the future:

401(k) with company match and Employee stock purchase plan

Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions

Paid parental leave and family building benefits

Tuition reimbursement

Health, dental, and vision insurance

Schwab is an affirmative action employer, focused on employing and advancing in employment, qualified women, racial and ethnic minorities, protected veterans, and individuals with disabilities in the workplace. If you have a disability and require reasonable accommodations in the application process, contact Human Resources at applicantaccessibility@schwab.com or call 800-275-1281.