Administrative Assistant- Sales

Wagstaff
Description:

Wagstaff manufactures equipment for aluminum producers, who process formed aluminum into parts and products you use every day.

PM22

Pay: $20.25 – 27.45 per hour, depending on experience

Schedule: Monday – Friday, 8-hour shifts. There is flexibility to discuss the specific hours.

Location: On-site in Spokane Valley, Washington.

As an employee of Wagstaff, youll enjoy:

FREE medical/dental/vision benefit options

Paid non-working holidays

Monthly, site-wide BBQs

Up to 8% retirement contribution

Annual bonus program

1200 Sqft onsite gym, accessible 24/hrs a day

Family-friendly, company-wide events

To review our full benefits summary, please visit https://www.wagstaff.com/Wagstaff/Careers.htm

Want to learn more about Wagstaff? Join us for a virtual tour! https://www.careerexplorenw.org/fieldtrip?tour=Wagstaff

Job Summary

Apply technical administrative knowledge to the implementation of Wagstaff, Inc. contract project objectives in the Sales Organization: Applications Engineering, Customer Service and Publications departments.

Requirements:

– High School diploma or GED
– Four (4) years of related work experience
– Two (2) years of administrative office experience in contract or project management or an Associate of Arts degree in Business Administration or a related field
– Ability to rapidly learn and disseminate to employees customer-specific documentation requirements, including use of customer-supplied electronic files and instructions
– Intermediate to advanced demonstrated experience using Microsoft Office Products (Excel, Word, Project, SharePoint etc.), Microsoft Outlook, Microsoft Teams, Adobe Acrobat
– Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
– Ability to write reports, business correspondence, and procedure manuals.
– Ability to effectively present information and respond to questions from groups of managers, employees, clients, customers, and the general public
– Demonstrated proficiency and experience in the use of Visual Basic; ability to develop and modify existing VBA programs for automation/integration of MS Office products preferred

Primary Job Responsibilities:

– Provide project management reports and transmittal documents in accordance with customer contract requirements including established content, format, and transmittal dates
– Serve as single point of contact for project document management and procedures
– Prepare document transmittals
– Perform electronic filing of project documents and correspondence
– Maintain and update project report documents, files and spreadsheets
– Publish and distribute project-related correspondence
– Develop, publish, and distribute project-related procedures and processes
– Oversee use and development of resources such as office application programming, document logistics tracking, drawing and documentation replication
– Punctual and regular attendance
– Contribute towards company vision statement, mission statement, and corporate and departmental goals and objectives
– Abide by company policies
– Maintain confidentiality
– In order to achieve business objectives, work weeks in excess of 40 hours may be required
– Other duties as assigned

Secondary Job Responsibilities:

Enter sales order data into JDE and provide sales quote assistance under the direction of Account Executives (AEs)

Perform sales order freig