Office Manager/Executive Assistant

Office Manager/Executive Assistant: AdventHealth Orlando

All the benefits and perks you need for you and your family:

– Benefits from Day One

– Paid Days Off from Day One

– Student Loan Repayment Program

– Career Development

– Whole Person Wellbeing Resources

– Mental Health Resources and Support

– Pet Insurance

– Debt-free Education (Certifications and Degrees without out-of-pocket tuition expense)

Nursing or BU specific benefits and perks

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time, Days

Shift : 8-5

Location: 2600 Westhall Ln, Maitland, FL 32751

The community you’ll be caring for: AdventHealth Orlando

Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando

Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America

AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country

We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year

The role you’ll contribute:

Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Responsible for the smooth and efficient operation of assigned administrative operations. Manages administrative support staff, coordinating and prioritizing responsibilities, promoting staff training and development. Executes projects and administratively supports leadership as directed.

The value you’ll bring to the team: Demonstrates, through behavior, Advent Healths core values of Integrity, Compassion, Balance, Excellence, Stewardship,and Teamwork

• Manages and coordinates office workflow and that of administrative support staff. Reviews and monitors work performance, motivates staff, determines staff training needs, provides staff training and growth opportunity, and initiates positive discipline, as necessary. Resolves administrative staff issues, facilitating teamwork and cooperation. Develops and implements administrative staff/office policy.

• Participates in hiring and manages other staff HR functions/processes, i.e. 90-day and annual reviews, time and attendance records, etc.

• Conducts team meetings to discuss office matters, workflow, procedures and policy, teamwork, etc.

• Serves as event coordinator and supports leadership with planning, executive and other managerial/administrative duties surrounding campus and department events, town halls, etc.

• Manages department functions including equipment, supplies, furniture, etc. Maintains files and ensures department maintenance, as appropriate. May have budgetary oversight and responsibility.

• Supports Leadership on all support functions such as calendaring, meeting/appointment scheduling, travel arrangements, events and registration, etc. Schedules and organizes meetings as requested.

• Provides administrative and secretarial support to leadership, including reception, mail, correspondence, research, projects and other duties. Prepares agenda, executive-level reports and materials, presentations, meeting minutes,

spreadsheets, etc.

The expertise and experiences you’ll need to succeed : ( Taleo )

Minimum qualifications :

Associate or 3 years experience

3 years Leadership Experience

Associates degree in secretarial science, business, or related field; and two years executive secretarial/assistant and/or office supervisory experience, OR Three to four years executive secretarial/assistant and/or office supervisory experience

Preferred qualifications:

Proficiency in Microsoft Access, Project, Visio, and Live Meeting

Basic accounting, human resources, legal and/or contract administration knowledge

AH/AHS Sunport system

Associates degree in liberal arts (i.e. English, Communication, Journalism, Philosophy, Humanities), or analytic sciences (i.e. Business, Computer Science, Psychology)

Experience in the healthcare industry

Event planning/coordination experience

Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP)

State of Florida Notary

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Orlando

Schedule: Full-time

Shift: 1 – Day

Req ID: 24034252

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.