Educational Program Assistant

JOB SUMMARY

The College of Engineering at UConn seeks to hire an Educational Program Assistant 2 for the Center for Advanced Engineering Education office. The successful individual, under the direction of the UConn College of Engineering Center for Advanced Engineering Education Director, must be able to work independently to provide support and coordinate various administrative components of the Center’s programs. Knowledge of expenditure planning is essential, as is the ability to coordinate logistics of meetings, informational sessions, and workshops, prepare various narrative and informational reports for the team, provide student support, and perform other duties as required.

DUTIES AND RESPONSIBILITIES

Support and coordinate administrative components of assigned projects, including expenditure planning and tracking.

Coordinate logistics of meetings, workshops, events, informational sessions, and interviews.

Create and update spreadsheets and files containing student enrollment and company data.

Handle the student registration process including all communication and reminders.

Serve as a resource to students on matters relating to admission, registration, and graduation.

Provide timely responses to ongoing prospective student inquiries.

Set up meetings and manage the calendar of their supervisor, including documenting notes for recurring meetings and coordinating travel as needed.

Assist with special payroll hiring process every semester.

Handling purchasing as needed.

Manage and track all controllable property.

Prepare various narrative and informational reports as requested.

Assist with the application process for non-degree students.

Perform other duties as may be required.

MINIMUM QUALIFICATIONS

Bachelor’s degree and two to three years of experience in a responsible administrative support position.

Demonstrated ability to work independently with problem-solving skills.

Highly organized self-starter with excellent time-management skills.

Excellent attention to detail, communication, writing, and interpersonal skills.

Ability to efficiently prioritize workload.

Proficient in the use of all MS Office applications.

PREFERRED QUALIFICATIONS

Three to five years of experience in a responsible administrative support position.

Experience with financial record keeping, creating reports, and drafting correspondence with time sensitive data.

Familiarity with online account management systems for travel, purchasing, payroll, or student records.

Prior event planning experience.

APPOINTMENT TERMS

This is a full-time permanent position located on the Storrs campus. The University offers a full range of health/retirement benefits. Salary will be commensurate with candidate’s background and experience. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498700 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on October 22, 2024.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.