Admin Assistant III – TS/SCI w/Polygraph

Req ID: RQ187989

Type of Requisition: SCA

Clearance Level Must Be Able to Obtain: Top Secret SCI Polygraph

Public Trust/Other Required: None

Job Family: SCA

Skills:

Calendar Management,Communication,Human Resources Administration,Microsoft Office,Office Administration

Experience:

3 years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

The Administrative Assistant III (AA III) will provide a full range of recruitment support to the office throughout the hiring process and work closely with management, business partners, and recruiters as applicants are screened and processed for COE to EOD into the Sponsor Directorate

The AA will interact with mid and senior level personnel on a daily basis

The AA will interact with the sponsor and a large group of external applicants on a daily basis, providing information and updates as required

Attention to detail, excellent judgement, team player working with a team of contractors and sponsor staff, excellent interpersonal/communication/customer service skills, ability to manage competing priorities of customer groups and applicants as well as the capability/willingness to take on additional duties as mission dictates is important

The AA must be comfortable conducting database searches, completing data entry, and performing other tasks using various databases/programs/applications and equipment including but not limited to COGNOS, Sponsor Travel Systems, Sponsor Hiring Systems, Basic knowledge of SharePoint, Excel, Word, Internet, scanner, telephone (Including sponsor specific phone systems), and following any Sponsor Organization related guidance in place for recruiting

The Administrative Assistant III (AA III) must process applicants on a daily basis; using electronic and paper workflow systems concurrently to advance applicants; must be able to work under specific deadlines and be responsive to changing levels of work depending on the number of applicants that come into the system on any particular day; must accurately convey results to ensure smooth workflow throughout entire process of hiring officers; must accurately reflect the status of an applicant by inputting milestones into the applicants electronic record

Milestone reporting results for the AA scheduling and applicant completing numerous onboarding requirements including medical and security screening, ensuring SF-86 and other security paperwork is completed in its entirety as well as scheduling ofrelevant capability testing appointments

The Administrative Assistant III (AA III) is required to have excellent verbal and written communication skills

The AA must be able to think critically to ensure efficient review of written application materials for applicants

May communicate with representatives from other Sponsor offices regarding processing of applicants

Conversations must be held in a professional manner and with an honest customer service attitude to portray a positive impression

AA must be diligent in their efforts to maintain contact with the applicants and ensure their applicant package is up to date

The AA will be charged with regularly reviewing and updated SOPs to ensure they reflect current processes and updates are made within two weeks of a change occurring

Accountability for tracking workflow and quality of work is critical; will be responsible for generating work production statistics

Must be able to work as a part of an overall quality assurance team in the hiring process

AAs will be assigned their own caseload of applicants to manage but will be expected to serve as a backup/surge support to other applicant processors

AA will need to be proactive and plan their leave accordingly to processing is not negatively impacted by their absence

Providing statuses to other team members during weekly meetings

Must be willing to train or mentor others in areas they have achieved proficiency in

The Administrative Assistant III (AA III) will create and submit office-specific travel requests in the Sponsor Travel database for potential candidates to travel from their homes to the sponsor location in Chantilly.

The office is comprised of eight team members located in Chantilly, VA. The duties of the AA are transactional in nature and require discretion

WHAT YOULL NEED TO SUCCEED:

The position requires an active Top Secret/SCI with Polygraph security clearance

The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience

The office hours are from 9am-3pm, flex schedule may be considered on a case-by-case basis

Candidate must be able to operate in a team environment as well as successfully work on their own

This position is on customer site

GDIT IS YOUR PLACE:

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely hourly rate for this position is between $27.82 – $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.