Graduate Programs Coordinator

Graduate Programs Coordinator

The University of Southern Mississippi is currently accepting applications for the position of Graduate Programs Coordinator.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division College of Business and Economic Development

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

X08

Posting Close Date Open Until Filled

Job Summary

The Graduate Programs Coordinator position exists to provide administrative support for the Associate Dean and faculty graduate program coordinators of the CBED graduate programs. The Graduate Programs Coordinator will work with the Dean, Associate Dean, and faculty program coordinators to identify needs and coordinate program processes (recruitment, advisement, advising, etc.).

Primary Duties and Responsibilities

Provides management support for Dean and Associate Dean: Works with Dean and Associate Dean to support faculty program coordinators in conducting program needs assessments, evaluations, and student surveys as appropriate; collects data from faculty program coordinators for AACSB BSQ and other surveys; prepares college reporting documents; determines GA allocations and hiring expectations/procedures; coordinates GA orientation. Coordinates graduate program operational processes to ensure effective and efficient college-wide functions; identifies areas of inefficiency and make recommendations for improvement; manages graduate assistant(s) and intern(s) (when allocated); markets available CBED GA positions; assists units (academic and non-academic) in the interview and selection process; manages GA orientation and maintain GA handbook.

Providesadministrative supportfor Associate Dean and Faculty program coordinators: Processes relevant forms and facilitates graduate school processes; maintains and reports data for rankings to relevant ranking lists. Supports faculty program coordinators in monitoring student progression, advisement, auditing graduation applications, maintaining student records and databases, and managing the student grade appeal process. Serves as the liaison with the Graduate School on processes and policies; ensure that graduate faculty and students are aware of, and in compliance with, policy.

Provides academic support for CBED graduate students: Serves as initial point of contact for prospective CBED graduate students. Works with faculty program coordinators to facilitate application and onboarding processes. Coordinates and advises current and prospective students in the MBA Program. Supports academic and professional development of CBED graduate students; communicates deadlines and other pertinent program information to graduate students; mentors graduate students and serves as first point of contact for student concerns.

Provides recruitment & retention support for CBED graduate programs: Supports faculty program coordinators in creating and implementing recruitment and retention plans as needed. Participates in College of Business and Economic Development recruiting efforts for graduate programs. Identifies/creates new recruitment and retention pathways; coordinates with faculty leads for targeted recruitment opportunities; provides marketing support for graduate programs; collaborates with stakeholders and University Communications to facilitate the design and implementation of targeted program materials that meet brand guidelines and messaging objectives; increase engagement (social media, events, collaborations); stays informed on industry marketing trends and standards; composes press releases and other communication efforts.

Performs other duties as assigned.

Minimum Qualifications

BSBA/BA/BS degree and two years of related experience and/or training; Excellent communication and organization skills; Familiarity with relevant technology, software, and applications – including Microsoft Office Suite and Microsoft 365 tools.

Knowledge, Skills & Abilities

Knowledge and proficiency in Microsoft Office suite of products.

Exceptional skills in Word, Excel and Adobe.

Excellent technology skills (Skype, Videoconference, Email, Facetime) for communicating with graduate students and prospects.

Exceptional database development and management skills for student records.

Excellent interpersonal and communication skills, as well as exceptional time management and organizational abilities.

Ability to solve problems in situations where limited standardization exists.

Ability to interpret and design applications needed for graduate program purposes with minimal instructions furnished.

Must be proactive in communicating with students and providing student services.

Preferred Qualifications

Master’s degree in business (MBA) or a related field. Experience working in academia; experience/interest in student recruitment, advising, and development; creative problem-solving skills; experience/interest in graphic design and marketing.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nations leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.