Scholarship Administrator

Scholarship Administrator

The University of Southern Mississippi is currently accepting applications for the position of Scholarship Administrator.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division Development Office

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

N07

Posting Close Date Until filled

Special Instructions to Applicants

When applying for this position, please submit a cover letter, resume and the contact information for three (3) references.

Job Summary

The Scholarship Administrator is responsible for the successful management of the Foundation’s multi-million-dollar scholarship portfolio. This position is responsible for ensuring accurate scholarship awarding and is the primary point of contact for the Foundation for needs relating to Foundation scholarship maintenance and assisting the University community with training and other needs. This position also reports on availability and disbursement of Foundation scholarships.

Primary Duties and Responsibilities

Manages Foundation scholarships in the scholarship application system, including adding new scholarship opportunities and updating existing scholarships, maintaining an accurate list of available Foundation scholarships and amounts, maintaining a relevant general application and post acceptance process, and assisting with cycle management. Reviews and manages user setup, scopes, qualifications, renewable scholarships, dashboard cards, etc.

2. Reviews preferred candidates, verifies eligibility of recipients based on criteria of each fund, submits scholarship offers to students and monitors disbursements. Assists the University community with locating candidates for scholarships that are difficult to award as needed. Identifies scholarship criteria issues and report those issues to the Manager of Financial Services.

Monitors and responds to Foundation scholarship related requests from the University community and assists with scholarship training for the University community.

Prepares annual scholarship reminders for donors. Assists with data needs related to scholarship reporting.

Performs weekly comparisons between the scholarship application system and University system, reconciling any differences, to ensure timely identification and correction of issues with scholarship awarding and posting to student accounts. Reviews scholarships with zero qualified candidate to determine fund updates or recruiting efforts that need to be addressed. Performs periodic reviews and updates for enrollment issues to determine scholarships that need to be reversed due to non-enrollment status. Performs monthly review of scholarships awarded to candidates with zero qualification points to determine whether action needs to be taken. Prepares monthly report of unawarded scholarships for distribution to appropriate parties.

Performs other duties as assigned.

Minimum Qualifications

Bachelor’s degree in Business or a related area from an accredited college or university with a minimum of two-years related experience and/or training in a business-related field or computer information systems – OR – equivalent combination of education, training, and experience. Proficiency using Excel.

Knowledge, Skills & Abilities

Employees of this position are prohibited from disclosing confidential and proprietary information of donors and prospects, the Foundation, the University and its employees or students. This confidentiality obligation is effective while employed in this position and continues after termination of employment.

Self-motivated, reliable and punctual

Professional, respectful, and determined to provide a positive experience for others

Skill in completing assignments accurately, with speed, and with excellent attention to detail

Results-driven to accomplish individual and team goals and meet deadlines

Ability to handle confidential information with discretion

Ability to effectively use computers and computer programs including, Microsoft Word, Excel, and Outlook

Ability to respond to common inquiries or complaints

Ability to work cooperatively with others and accept direction from supervisors

Ability to apply common sense understanding to carry out instructions.

Skill in using mathematics to solve problems

Preferred Qualifications

Prior work experience in a professional office setting.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nations leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.