Subcontracts Administrator , GPS (Government & Public Services)

The Contingent Staffing Solutions (CSS) Team provides alternative staffing support focused on “future of work” solutions from forecasting to execution across all sectors. We combine Contingent Workforce Services (CWS) support with Independent Contractor capabilities to augment Deloittes traditional subcontractor staffing (pre and/or post award).

Summary

The Subcontracts Administrator will work directly with State, Local, and Higher Education client engagement teams to advise on the best procurement strategy and execute the identification, onboarding, and maintenance of contractor resources with a clear and concise understanding of procurement rules and regulations.

Recruiting for this role will end on 11/8/2024

Work You Will Do

The person filling this role would work directly with the CSS Team members in US and India who currently support all the 3 rd party SLHE contingent labor procurement/onboarding and maintenance. Immediate responsibilities/expectations after training period would be:

Articulate the contractor procurement process to stakeholders, including the reasons behind the processes that are in place.

Set expectations on bill rates, procurement time frame, and possible challenges with the contractor procurement process.

Make recommendations on the contractor sourcing strategy at the engagement level: addition of new vendors, alternate sourcing methods, etc.

Conduct discussions with vendors on delivery challenges and make recommendations to vendors and engagements for process improvements.

Create Project Records and subcontractor resource requests in proprietary vendor management system and broadcast requests to the designated Supply Chain enabling the vendors to respond with qualified candidates

Analyze supply chain responses by performing risk-factor analysis and pre-screening candidate resumes to match requirement specifications (technical and functional) prior to forwarding to engagements for consideration

Facilitate and schedule candidate interviews

Conduct preliminary negotiations with subcontractors, including but not limited to terms and conditions and pricing

Create work orders in the proprietary vendor management system/update as required

Facilitate the hiring process of contractors, including rate and other negotiations as needed, generation of legal documents, gathering of all information for systems access/laptop needs

Work with the PMO team for the creation of Purchase Requisitions (PRs) and create Purchase Orders (POs) for contractor assignments

Organize and maintain contract data pertaining to the procurement lifecycle, according to policy, in firm data repository systems, proprietary vendor management system, Costpoint, VantagePoint, and OpenText

Review and obtain compliant data from Vendor Portal

Build compliant procurement files in OpenText

Correspond with internal and external customers in a timely and professional manner

Consult with senior team members for procurement related guidance and questions

Maintain clear and concise communication with all stakeholders and leadership

Support audit response activities as required

Other Ad Hoc tasks as identified/required

Qualifications

Required:

1-3 years of relevant professional experience in staffing, recruiting, or procurement

Knowledge of procurement lifecycle

Strong prioritization skills, including the ability to balance multiple high priority tasks and re-prioritize during a workday

Demonstrate strong organizational skills and careful attention to detail

Ability to work successfully in a team environment and make significant contributions toward achieving team goals and objectives

Excellent written and verbal communication skills

Strong Quality Assurance skills

Bachelors degree

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

Preferred:

Effective understanding of emerging IT concepts and tools. Must be able to converse with IT professionals (at all levels) regarding IT skill requirements

Information for applicants with a need for accommodation: https://www2.deloitte.com/us/en/pages/careers/articles/join-deloitte-assistance-for-disabled-applicants.html

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $54,500 – $100,300.

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

EAExpHire and EAGPSExpHire

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.