Office Manager

R&R Mechanical Services has entrusted Management Business Solutions as a strategic recruitment partner in their pursuit of an Office Manager to join their offices in Grand Rapids, MI. Aligned with R&R Mechanical Services robust talent strategies, we have meticulously structured our processes to adeptly identify, screen, and recruit qualified candidates for this pivotal opening.

SUMMARY: 

We are looking for a highly organized and detail-oriented Office Manager to oversee all office management and accounting functions. The Office Manager will be responsible for maintaining smooth day-to-day operations, handling financial tasks, and supporting our service team. This role requires excellent organizational skills and the ability to manage multiple priorities, from bookkeeping and payroll to coordinating with technicians and customers.

RESPONSIBILITIES:

Office Administration& Staff Support:

– Manages the daily operations of the office, ensuring a productive and efficient work environment. This includes ordering office supplies, managing vendor relationships, and overseeing equipment maintenance and office cleanliness.
– Serves as the point of contact for administrative and office-related tasks, including organizing meetings, managing company calendars, maintaining office files and records.
– Manages communication with customers and suppliers, ensuring prompt responses and effective handling of inquiries and complaints.
– Supports human resources functions by assisting with new hire onboarding, maintaining employee records, and ensuring compliance with HR policies.
– Coordinates and organizes company events, meetings, and training sessions, including preparing materials and arranging logistics.
– Supervises administrative staff, delegating tasks as needed and ensuring that office activities run smoothly.
– Assists leadership with special projects and operational improvements, implementing new systems and processes to improve efficiency.
– Ensures compliance with health and safety regulations within the office environment.
– Tracks and records employee hours, ensuring accurate and timely payment of wages, benefits, and associated taxes for 3rd party processing.
– Oversees direct deposits, wire transfers, and bank deposits.