Payroll Analyst

Company Description

About Veolia North America

A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website www.veolianorthamerica.com.

Job Description

BENEFITS

Veolias comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Position Purpose:

The Payroll Shared Services Center Payroll Analyst provides Payroll support to all Veolia North America customers through the Payroll Shared Services Center. Responsibilities to include: assisting the Payroll SSC Administrators with problem-solving and implementing best practices, payroll processing/auditing for Salary, Hourly, Union, In/Expat employees, and maintaining the integrity of HR/Payroll data. This position will keep informed about changes in Federal and Province laws as they pertain to Payroll processing, work as a team with the other SSC members, and interact with the Director and Managers on project work. This position will also be supporting with all payroll tax activities, including compliance with local, state and federal regulations.

Primary Duties/Responsibilities:

Provides assistance and support for Payroll SSC Administrators with their daily duties.

Maintains and ensures the integrity and confidentiality of all employee files and HRIS records including employee information, reporting relationships, position codes, salary data, etc.by maintaining consistent treatment of department controls and procedures.

Responsible for weekly and biweekly multi-province payrolls tax reconciliation as well as supporting all aspects of quarterly tax reconciliation and year end processing for 14 CAN Business numbers.

Responsible for reviewing, analyzing, correcting any payroll tax related discrepancies within the payroll software and with the applicable federal, state, and local agencies.

Supports all audits, both internal and external, to ensure the Company complies with requests for payroll and tax data and to work with Auditors to successful resolution.

Ensure compliance with all federal, state and local payroll tax regulations, including conducting any necessary tax research.

Ensure and validate all applicable tax rates are updated in the payroll software system and submitted to Tax Services in a timely fashion.

Answers questions and assists with Payroll issue resolution for all VNA employees.

Assist with all time system integration project.

Working with HR and different groups of management to build the business requirements documentation that is used for the time system configuration.

Working with our third party provider to complete configuration in the time system based on the established requirements.

Assisting management in the cross training and implementation of best practices within the department; assist in training others in specialized areas.

Use of Case Management system for question/resolution tracking.

Assist with garnishment / lien and child support processing.

Be proactive in working with the General Ledger Team to avoid account discrepancies.

Auditing weekly and bi-weekly payroll processing reports, checklists and documentation.

Provide support and documentation for internal and external Audits.

Responsible for the successful completion of all payroll Tax, Garnishment, Cash and GL posting files subsequent to payroll processing.

Project work as needed.

Serve as an escalation point for complex payroll situations. Coordinate with appropriate resources to obtain resolution.

Qualifications

Education/Experience/Background:

Holds a university degree in administration, accounting or other equivalent training.

Associates or Bachelors Degree in related field preferred.

Payroll Compliance Practitioner designation from the National Payroll Institute (NPI).

Five to ten years directly related experience in Payroll Administration desired with thorough knowledge of departmental functions, procedures, terminology and interrelationships.

Shared Services Center experience preferred.

Human Capital Management (HCM) or other related systems experience. ADP (Global View) and/or Success Factors experience preferred.

ADP eTime experience.

General knowledge of varying types of Health and Welfare plans.

Experience working with union payroll preferred, but not required.

Sarbanes-Oxley (“SOX”) experience preferred, but not required.

Knowledge/Skills/Abilities:

Demonstrates initiative and resourcefulness, willing to lead in projects, and additional duties with minimal supervision.

Acts with autonomy and requires minimal supervision.

Ability to analyze data and effectively present findings to senior management within the department.

PC Skills including proficiency in word processing, spreadsheet, and database. Using Google sheets, docs, etc.

Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.

Shared Services Center experience preferred, but not required.

Advanced knowledge of Federal, Province and Local payroll laws and regulations.

General knowledge of varying types of benefits plans.

Experience working in a union environment preferred, but not required.

Human Capital Management (HCM) or other related mainframe systems experience. ADP experience required.

Must demonstrate effective oral communication skills with good vocabulary, good grammar and a passion for excellence in customer service.

Strong interpersonal skills with the ability to communicate with all levels of personnel, as well as external suppliers and organizations.

Ability to execute tasks independently. Ability to maintain confidentiality with sensitive data.

Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork. Significant attention to detail required.

Must demonstrate ability to lead in a team environment.

Excellent command of French AND English – MANDATORY.

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.