Materials Receiving Coordinator (ADMINISTRATIVE COORDINATOR 2)

Materials Receiving Coordinator (ADMINISTRATIVE COORDINATOR 2)

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Materials Receiving Coordinator (ADMINISTRATIVE COORDINATOR 2)

Salary

$1,985.00 – $3,572.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

R00099631

Department

LSU-Baton Rouge

Opening Date

10/08/2024

Closing Date

10/22/2024 12:01 AM Central

Description

Benefits

Supplemental Information

The Materials Receiving Coordinator serves University Stores which operates as the procurement and warehousing arm of the Office of Facility Services. University Stores operates a distribution facility located adjacent to the School of Veterinary Medicine on Skip Bertman Drive. University Stores stocks numerous materials primarily consisting of maintenance, repair and operational items. The Materials Receiving Coordinator provides logistical and labor support for the receiving and stocking of materials required to fulfill customer orders. The Materials Receiving Coordinator is responsible for the successful operation of all aspects of the receiving operations of the University Stores logistics group.

Job Duties:

Receiving – Receives all inbound shipments through the University Stores warehouse. Verifies accuracy of shipments against packing slips and purchase orders. Enters receipts for all purchases orders onto the FAMIS system. Can work independently with suppliers to resolve shipment discrepancies. Collects and organizes documentation of purchase orders and receipts for supplier settlement process. – 60%

Materials Handling – Prepares and stages all stock material items after receipt, ensuring that quantities and location codes are correct. Utilizes materials handling equipment, forklifts and pallet jacks as needed for unloading and staging of bulk materials. – 20%

General Warehouse Operations – Monitors general warehouse conditions and locations of stock for both safety and accuracy. May relocate or rearrange stock items as necessary. Shares responsibility for general warehouse cleanliness/safety with other warehouse staff members. Provides back-up to the functions of other warehouse staff, primarily stocking and will-call, as needed to meet peak demands. -10%

Customer Service – Serves as warehouse operations vendor point of contact for discrepancy resolution. Serves as a point of contact for University Stores customers. Works directly with customers to resolve receiving issues. Other duties as assigned. -10%

Special or Physical Qualifications:

Due to the nature of this position and/or position responsibilities this position shall be subject to drug/alcohol testing in accordance with University Policy Statement 67.

In accordance with PS-18 this position maybe required to report or stay on campus in the event of emergency or closure.

Ability to work in all weather conditions. Overtime and Weekend Work. Ability to lift 50 pounds. Climb ladders. Ability to stoop, kneel, and bend for extended periods. Due to the positions physical requirements, a pre-employment physical examination will be required per FASOP: HR-04.

Certifications/Licenses:

Valid Class E License

Louisiana State Civil Service Job Details:

https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168050

Additional Job Description:

Competencies: Accepting Direction – The ability to accept and follow directions from those higher in the chain of command, Demonstrating Accountability – The ability to accept ownership for your actions, behaviors, performance, and decisions, Using Data – The ability to use relevant and valid data to inform a recommendation for action

Special Instructions: For questions or concerns regarding the status of your application or salary ranges, please contact Jarrett Keller at jkelle3@lsu.edu.

A permanent or probationary internal employee who is appointed to another position following certification from an open competitive eligible list is considered a new employee in the new position and shall serve a probationary period of six months.

Additional Position Information:

Background Check – An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits -LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N): Y

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ( hr@lsu.edu ).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu . For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

One year of experience in which clerical work was a major duty

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:

Experienced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.

Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains departments records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

New Years Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veterans Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system

Teachers Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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