Purchasing and Accounts Payable Specialist

Primary Purpose:
Perform the purchasing and accounts payable activities of the district. Implement purchasing procedures to process bids and purchase orders. Ensure compliance with applicable state laws and regulations.

Qualifications:

Education/Certification: Bachelors degree in accounting or finance-related field preferred.

Special Knowledge/Skills:
Knowledge of federal rules and regulations regarding school district procurement
Knowledge of accounting principles Knowledge of competitive bidding statutes and purchasing procedures
Effective communication and interpersonal skills
Proficiency skills in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Experience with Skyward software

Experience:
Three years experience in the procurement and accounts payable field.

The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions that may be assigned or skills that may be required.

Major Responsibilities and Duties: Purchasing
1. Assist with the purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and state purchasing rules.

2. Assist with the preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.

3. Obtain and study comparative prices and quotations. Make purchasing decisions based on information obtained.

4. Develop and maintain vendor database and bidder lists.

5. Monitor all purchase requisitions to determine correctness of information, calculations, coding, etc.

6. Assist with the process of invoices, purchase orders and vendor information.

7. Contact district personnel and vendors to correct or obtain information needed.

8. Review invoices, including computing discounts, and coding expenses. Administration

9. Work with staff regarding accounts payable issues.

10. Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving.

11. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records. Other

12. Other duties as assigned.

Supervisory Responsibilities:
None.

Equipment Used:

Personal computer, printer, fax machine, copier, and calculator.

Working Conditions:

Mental Demands/Physical Demands/ Environmental Factors:

Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.