Billing Administrator

POSITION SUMMARY

Calculate amounts owed to Brandt’s Service Department for quoted-price and time & material services, generate customer invoices, and forward related paperwork to the appropriate departments. Monitor and follow up on unpaid invoices to ensure collections are made within the designated timeframe and to determine which invoices are uncollectable.

What you’ll do:

1. Provide accounting department with data necessary to set up new customer accounts in WennSoft.

2. Maintain an updated customer contact list for both accounts receivable and accounts payable.

3. Collect and compile customer billing records such as work orders, sales tickets, charge slips and technician time sheets.

4. Compute total amounts due and enter information into WennSoft.

5. Prepare invoices identifying dates of service, services performed and/or amounts due for technician time and materials.

6. Generate and mail all customer invoices within three (3) days of service.

7. Maintain an acceptable level of overdue invoices as determined by Brandt’s Accounting Department.

8. Assist with collections by contacting customers with invoices that are 30-45 days past due via telephone, email, and/or written correspondence.

9. Generate credit memorandums to indicate incorrectly billed services.

10. Respond to customer billing questions via telephone and email.

11. Scan and file all account records into system accordingly.

12. Perform backup duties and answer rollover calls for dispatch personnel.

13. Verify technician timesheet accuracy prior to entering weekly payroll.

14. Perform additional assignments as requested/needed.

What you’ll need to be successful:

Strong attention to detail and accurate data-entry skills

Excellent organizational skills

Excellent mathematical skills

Excellent written and verbal communication skills

Ability to communicate effectively and respectfully with customers

Strong MS Office skills, familiarity with WennSoft a plus

Familiarity with the operation of HVAC systems and/or energy management systems a plus

What you bring to the table:

High school diploma or equivalent

2-3 years of experience in an accounting or billing support position

YOU Matter

 

The Brandt Companies were created under the leadership of Barry Moore and Mark Zilbermann in an ever-expanding quest to provide our clients with on-time, in-budget construction service, complete commissioning assistance, and long-term facilities maintenance. We expanded into HVAC service and full-service MEP operations. In the 2010s, Brandt established the industrial division focusing directly on the unique needs of industrial clients. Expanding on the growing industrial market, Brandt acquired Hilbig Services in 2018.

BRANDT TODAY

In 2022, Brandt was acquired by Southland Industries (https://southlandind.com/) . This acquisition aligned with Brandt’s goal to become a truly national company that can better serve our customers, increase our industry influence towards more collaborative delivery approaches, and create additional opportunities for our employees.

With offices in all of the major Texas cities and over $700 million in annual revenues, Brandt has established itself as the largest mechanical, electrical, and plumbing contractor (https://brandt.us/mep-construction-services/) in the state. With in-house capabilities that start with build/design, construction and commissioning and end up in service, Brandt works every day to provide the solutions and service to meet your ever-changing needs.

PEOPLE FIRST: BUILDING TALENT BY DESIGN

 

At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.

 

If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued.

 

If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then  JOIN  our team and become a part of an organization that values  PEOPLE ,  SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.

Benefits:

As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:

401(k) Plan

Competitive Pay

Medical, Dental, Vision Insurance

Term Life, AD&D Insurance, and Voluntary Life Insurance

Disability Income Protection Insurance

Pre-tax Flexible Spending Plans (Health and Dependent Care)

Holidays/Vacation/Personal Time/Life Events Leave

Numerous training opportunities and company-paid membership for professional associations and licenses

For more information on Southland Industries, please visit our website:  Southland Careers (http://southlandindcareers.com/)  or on  Facebook (https://www.facebook.com/SouthlandInd)  or  LinkedIN (https://www.linkedin.com/company/22132?trk=tyah&trkInfo=tarId%3A1408634606883%2Ctas%3ASouthland%20industries%2Cidx%3A2-1-4)  

 

To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland (https://youtu.be/EC9ltck1v-Q)

 

Southland Industries and all its subsidiaries are an  Equal Opportunity Employer  and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

 

All employment offers are contingent upon successful, drug tests, background checks and professional reference checks.

 

We are not able to offer sponsorship of employment at this time

 

If you don’t feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we’re doing as a company.

Required Skills

Required Experience