LEGAL SECRETARY I/II

LEGAL SECRETARY I/II

Print (https://www.governmentjobs.com/careers/clarkcounty/jobs/newprint/4676434)

Apply



LEGAL SECRETARY I/II

Salary

$20.67 – $34.59 Hourly

Location

Clark County – Las Vegas, NV

Job Type

PERMANENT

Job Number

27907

Department

District Attorney

Division

Crim Pros

Opening Date

10/08/2024

Closing Date

10/22/2024 5:01 PM Pacific

Max Number of Applicants

250

Description

Benefits

Questions

ABOUT THE POSITION

The Clark County District Attorneys Office is seeking qualified candidates to apply for the Legal Secretary I/II position. This position provides varied, responsible and confidential secretarial and office administrative assistance to one or more attorneys; may provide direction to office support staff on a project basis.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

Legal Secretary I: $20.67 – $32.01 Hourly

Legal Secretary II: $22.34 – $34.59 Hourly

The Legal Secretary I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Legal Secretary II.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

Employment is contingent upon the results of a background investigation, which may include both a pre-and post-offer background check for positions within the District Attorney’s Office.

MINIMUM REQUIREMENTS

Education and Experience:

Legal Secretary I – Equivalent to graduation from high school, AND three (3) years of full-time general office experience, two (2) of which include legal office support experience. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.

NOTE: Certain positions may require net typing speed of 50 wpm.

Legal Secretary II – In addition to the above: minimum of one (1) year of full-time experience in providing legal secretarial and administrative office support.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see attached resume” on your application.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

Provides a variety of general secretarial and office administrative assistance to attorneys and support staff. Independently drafts, types and formats general and legal pleadings, subpoenas, briefs, contracts, ordinances and/or other legal documents and correspondence, memoranda and reports from attorney notes, brief instructions and/or printed materials into a computer word processing program. Follows attorney instructions and office policy and procedures to process a variety of legal processes and/or documents and obtains appropriate review and signatures. Reviews finished materials for appropriate use of the English language including: completeness, accuracy, formatting, spelling and grammar. Sets priorities and meets critical deadlines by scheduling court dates, meetings and/or appointments for attorneys and filing of legal briefs documents and other necessary paperwork with the court. Receives and screens visitors, emails and/or telephone calls and assists said contacts using good judgment, discretion, and proper interpretation of policies and procedures, providing information regarding the particular area of assignment and/or by referring the caller to the proper attorney or subject matter expert. Uses computer databases, online legal resources and/or written law materials to research and retrieve data, and prepare reports. Keeps desk and office area organized and maintains chronological tickler system for files and time sensitive document deadlines. Relieves attorneys of certain administrative matters by contacting case witnesses for pretrial conferences, following up on projects, transmitting information, keeping informed of daily schedules and arranging for meetings. Contributes to the efficiency and effectiveness of the team, office and Clark County as a whole by participating as an active member of the work team, offering ideas and/or suggestions on how to improve processes and by providing excellent internal customer service, external customer service to fellow coworkers and Clark County constituents.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

Flexible Schedules including 4/10 options

More Money in Your Pocket

100% Employer Paid Defined Benefit Retirement

No Social Security Deduction

No State Income Taxes

Two Employer Sponsored Health Plans Offered – Choice of PPO or EPO (hybrid of HMO)

Medical (https://www.clarkcountynv.gov/government/departments/riskmanagement/employeeandretireehealthbenefits.php#outer-2778) – Employer pays 90% of premium

Pharmacy Benefits (30, 90-day retail or mail order fills)

24/7 Telephone Advice Nurse – no employee cost

Teledoc, Doctoroo, and Dispatch Health

Retiree insurance – eligible after 5 years of service

Dental

Vision

Life Insurance – Employer Paid

AD&D – Employer Paid

Long Term Disability – Employer Paid

Generous Leave Accruals that include:

13 Paid Holidays including a Floating Birthday Holiday

Paid Vacation Leave

Paid Sick Leave

Holiday Leave

Other leave options

Catastrophic Leave

Parental Leave – Up to 90 days

Wide Variety of Voluntary Benefits that include

Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

Trustmark – Permanent Life Insurance benefits and long-term care.

Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

Morgan Stanley – Deferred Compensation Plan

Employee Assistance Program

Onsite Fitness Center – $12/month

Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

Candidates selected for interview may be required to provide at the time of the interview, a typing certificate, issued by a verifiable agency, documenting a minimum typing proficiency of 50 net words per minute dated within the last twelve months. Online typing certifications will not be accepted.

I understand that if I am selected for an interview I may be required to provide, at the time of the interview, a typing certificate, issued by a verifiable agency, documenting a minimum typing proficiency of 50 net words per minute dated within the last twelve months. I also understand that online typing certifications will not be accepted.

02

The following questions 2-6 will be used to determine if candidates meet the minimum qualifications and must be completed in its entirety.

Which describes your highest level of education?

Some High School

High School Diploma or GED

Trade School or Technical Degree

Some College (1-29 semester credits)

Some College (30-59 semester credits)

Some College (60-89 semester credits)

Some College (90-120 semester credits)

Associates Degree

Bachelors Degree

Masters Degree or higher

None of the above

03

Indicate your full-time professional experience in general office work.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

04

Indicate your full-time professional experience in legal office support work.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

05

Indicate your full-time professional experience in providing legal secretarial and administrative office support.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

06

Please list the employer(s) on your application where your experience was obtained in questions 3-5. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

07

The following skills assessment is a self-assessment used to evaluate an applicants training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the “Education” and “Work Experience” sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the “Education” and “Work Experience” sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicants response to each item in the assessment, score appeals will not be allowed for this recruitment.

I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the “Education” and “Work Experience” sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

08

Indicate your full-time professional experience in legal office administration or similar experience handling criminal cases.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

09

Indicate your full-time professional experience in legal office administration or similar experience handling civil cases.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

10

Indicate your full-time professional experience in legal office administration or similar experience handling family support cases.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

11

Indicate your full-time professional experience in legal office administration or similar experience handling juvenile cases.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

12

Please list the employer(s) on your application where your experience was obtained in questions 8-11. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

13

Indicate your full-time professional experience utilizing Nevada and Federal Rules of Civil Procedure.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

14

Please list the employer(s) on your application where your experience was obtained in question 13. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

15

Indicate your full-time professional experience filing, tracking, and updating case files in a legal setting.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

16

Indicate your full-time professional experience proofreading, editing, and correcting legal documents.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

17

Indicate your full-time professional experience e-filing cases with the court.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

18

Please list the employer(s) on your application where your experience was obtained in questions 15-18. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

19

Indicate your full-time professional experience meeting daily and/or critical deadlines and multi-tasking.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

20

Indicate your full-time professional experience calendaring and scheduling court dates, meetings, and appointments for attorneys.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

21

Indicate your full-time professional experience providing assistance to a team of attorneys and following detailed instructions.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

22

Please list the employer(s) on your application where your experience was obtained in questions 19-21. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

23

Indicate which of the following legal public sector departments you have experience working in. Select all that apply.

District Attorney

District Court

Justice Court

Public Defender

Special Public Defender

None of the above

24

Indicate your proficiency level with Microsoft Excel.

No Experience

Basic (navigate excel, input & enter data, sort and print preparation)

Intermediate (create spreadsheets, input data, create formulas, report formatting)

Advanced (consolidating data, using pivot tables, charting data, and formatting charts)

Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)

25

Indicate your proficiency level with Microsoft Word.

No Experience

Basic (can setup a document, format the text, and edit the document)

Intermediate (can navigate the title and ribbon bar, can use spellcheck and grammar check, can create templates)

Advanced (can perform mail merge, edit headers/footers and add page numbers and title pages)

Expert (can insert pictures/borders, SmartArt, and charts/graphs)

26

Do you currently hold a valid drivers license?

Yes, I currently hold a valid Nevada drivers license.

Yes, I currently hold a valid drivers license from another state.

No, I do not currently hold a valid drivers license.

Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

Apply

Please verify your email address Verify Email