Clerical Assistant 3

Reference #: 4672033
 

THE POSITION
The Bureau of Health Statistics and Registries, Division of Vital Records is seeking a Clerical Assistant 3 to support the bureaus mission of managing a statewide registry for vital events through its responsibility for processing and fulfilling moderately complex applications for birth certificates. If you are a detail-oriented individual with exceptional communication skills, we invite you to apply today!

DESCRIPTION OF WORK
As a Clerical Assistant 3, you will process, analyze, and fulfill complex applications for birth certificates. This work consists of researching discrepancies in names and dates, as well as verifying individuals identity when there is missing, edited, or questionable information. You will utilize computer applications, microfilm, and indices to search for live birth records. You will also analyze and cross reference other supporting information that may support an individuals identity either directly or indirectly. In this role, you must have an awareness of the vulnerable populations the organization serves by identifying, providing, and advocating for resources, services, communication methods, and policies to assist those populations achieve health equity.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

– Full-time employment
– Work hours are 3:00 PM to 11:00 PM, Monday – Friday, with a 30-minute lunch.
– Salary:In some cases, the starting salary may be non-negotiable.
– You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

– One year as a Clerical Assistant 2 (commonwealth title); or
– One year of moderately complex clerical experience; or
– An equivalent combination of experience and training.

Other Requirements:

– You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the linkand click on Residency.
– You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

– Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
– If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
– Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
– Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

– Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

– 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of you interview date.

EXAMINATION INFORMATION

– Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
– Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
– Your score is valid for this specific posting only.
– You must provide complete and accurate information or:

                  your score may be lower than deserved.
                  you may be disqualified.

– You may only apply/test once for this posting.
– Your results will be provided via email.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.