Library Services Specialist

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0BqsU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/ApplicationProcessforExternalApplicationsNon-PennStateEmployees.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Reporting to the Head of Acquisitions Services, the position works in a highly collaborative environment in the management of the Libraries’ collections budget. Has responsibility for monitoring, analyzing, and reporting on the annual collections budget which includes a base of over $15 million as well as general and specific endowments, gifts, and other funding sources. Reconciles quarterly reports on income and expenditures.

Representative Duties

Prepare budget scenarios and detailed financial reports to inform decision making of the Head of Acquisitions Services and the Associate Dean for Collections, Research, and Scholarly Communications

Liaise with the University Libraries Business Office on matters related to invoices, internal orders, and endowment income.

Reconciles quarterly reports on income and expenditures

Develop and recommend fiscal procedures and guidelines related to collections expenditures

Train Acquisitions staff on fiscal policies and purchasing activities

Prepare comparative and historical analysis of appropriate indicator data in support of the Libraries annual budget review

Allocate general funds and endowments in the integrated library system, monitor expenditures, and complete fiscal close and rollover

The Acquisitions Department at University Park includes 15 full-time staff members and the department head. Acquisitions handles collections-related transactions for all Penn State University Libraries locations across the commonwealth including purchasing print journals and books as well as licensing electronic content such as databases, streaming media, and electronic journals. This position requires a Bachelors degree or higher plus three years of related experience, or an equivalent combination of education and experience.

Required Qualifications:

Proficiency in Microsoft Excel and Access

Working knowledge of accounting/financial systems such as SAP preferred

Knowledge of working with multiple budgets

The salary range for this position, including all possible grades is:

$42,100.00 – $74,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) – additional information on Penn States job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA