Administrative Assistant

Reference #: REQ0000061055
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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The School of Electrical Engineering and Computer Science (EECS) is seeking an Administrative Assistant – Supervisor. This individual is a member of the EECS administrative team that is responsible for providing high-level support for strategic and operational activities. This position serves as the Directors Coordinator and will supervise assigned staff and ensure staff development, directly overseeing various administrative functions for the school, including hiring, training, evaluating, and disciplining for direct reports.

This position will also oversee Promotion and Tenure for EECS faculty, coordinate and manage IPAC meetings, and serve on the EECS Management and Administrative committees, attending meetings and facilitating communication and participation to accommodate interests and foster decision-making including confidential and sensitive discussions, requiring follow-up.

The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Primarily this position will maintain the Directors Calendar; manage and coordinate EECS Committees, arrange logistics for committee meetings and appointments, writing and distribute minutes and backup materials.

Coordinate administrative calendars and activities.

Create, proof, and edit correspondence for the Director including presentations, proposals, reports, and summaries.

Review and check documents for completeness, accuracy, and conformance with applicable guidelines/regulations and procedural requirements.

Track deadlines and outstanding materials/potential problems. All this while maintaining highly confidential information.

Minimum requirements for this position include an Associates Degree and 4 or more years of relevant experience, or an equivalent combination of education and experience.Excellent interpersonal, verbal, and written communication skills, as well as the ability to multi-task and work both independently and in a team-oriented environment are essential.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:
$46,400.00 – $67,300.00

Salary Structure – additional information on Penn States job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting o crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.