Floating Financial Associate – College of Earth and Mineral Sciences

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0BqsU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/ApplicationProcessforExternalApplicationsNon-PennStateEmployees.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University (http://psu.edu/) Office of Budget and Finance invites applications for the position of Floating Financial Associate to support financial operations across the University. This position is intended to provide support when vacancies or projects requiring additional help occur. This important role is geared towards providing comprehensive financial support to faculty and staff in Academic and/or Administrative units. The University currently has a vacancy within the College of Earth and Mineral Sciences supporting College Institutes.

The Financial Associate will have a broad range of responsibilities, including but not limited to:

Assisting in timely reconciliation of purchasing card transactions, using SAP Concur

Processing travel reimbursements, adhering to University policies and procedures as well as funding source spending guidelines

Processing purchase orders and various catalog orders, including confirming receipt of Goods/Services

Reviewing and entry of a variety of journal entries into the University Financial system

Providing excellent customer service and advising on policy and procedures – consulting with Financial Manager and Financial Officer for resolution

Processing accurate and timely payments using various methods: purchasing card, purchase order, non-po invoice(s)

Education and Experience

Excellent customer service skills with a focus on providing supportive and responsive service

Strong organizational skills with the ability to manage multiple tasks simultaneously

Ability to work both independently and as a team

Team player attitude with a commitment to creating a positive and efficient working environment

Knowledge of the University’s enterprise resource planning (ERP) system, System for Integrated Management, Budgeting, and Accounting – SIMBA (SAP/S4HANA) and SAP Concur desired; however displaying a willingness to learn is more important

This position will be filled at the Senior Support level. An Associates Degree and 4 years of relevant experience or equivalent combination or education and experience is minimally required.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is embarking on a project to restructure the University’s financial functions to move towards a centralized, service hub-based structure. This position is intended to initially support the unit(s) and functions listed in this posting, however it is expected to evolve over time relative to the overall restructuring. Questions about this project should be directed to the hiring manager during the interview process.

Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission

The salary range for this position, including all possible grades is:

$42,100.00 – $61,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) – additional information on Penn States job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA