Accounting Coordinator

About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

It is the responsibility of the Accounting Coordinator to collect, review, and input data into a computer processing system, audit output data. May be expected to code data and input data for computer processing. Identify and resolve production related errors. Maintain and revise procedural lists, control records and coding schemes to process source data. Professionally interacts with customers, team members, and third-party vendor/partner representatives to provide the highest level of service excellence.

Freeman is driven by purpose and our values: integrity, empathy innovation, enthusiasm performance excellence, and collaboration. Being part of the Freeman team, you join us in making moments that matter.

This position will support our Event & Exhibit Services team. The position follows an in-person schedule working full-time in-office and/or show site based out of Orlando, FL.

Essential Duties & Responsibilities

Set up new vendors in SAP.

Maintain accurate vendor files.

Maintain and monitor vendor terms on invoices.

Maintain monthly vendor statements.

Print and date stamp invoices via mail or email.

Scan and email invoice copies to Purchasing Dept when PO does not match or needs correction.

Scan and email invoices without PO’s for approval.

Match invoices to SAP purchase orders.

Display SAP PO’s and write GL coding and Internal Order #’s on PO’s.

Review invoices to determine taxability and if vendor invoices correctly. Accrue tax when applicable.

Complete and maintain Resale Certificates & Exemption Certificates for all states.

Supply forms to vendors upon purchase of single item transactions.

Update yearly if requested by vendor.

Consistently review updates and verify tax changes on graphic material exemptions for manufacturing by state.

Work with Corporate Accounting on CapEx invoices. Scan and email copies prior to processing for review.

Process against the PO only on final payments of CapEx invoices.

Voucher AP invoices for payment.

Mail original invoices in AP Batch envelopes to Corporate AP for processing.

Voucher deposit checks and contract advance payments.

Accrue open invoices and PO’s for month end closing.

Assist in other month end closing tasks as needed.

Perform other duties as assigned.

Education & Experience

High School diploma required.

Associates degree preferred.

At least two years of experience in a similar role.

Previous accounting software implementation experience preferred.

Experience with SAP preferred.

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.