Human Resources – Employment Specialist

Human Resources – Employment Specialist

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Human Resources – Employment Specialist

Salary

$48,422.40 – $71,198.40 Annually

Location

State of Iowa – See Job Description, IA

Job Type

Full-time

Job Number

25-00928

Agency

400 Health & Human Services -Compliance

Opening Date

10/15/2024

Closing Date

10/25/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Nicole Hatch at nicole.hatch@hhs.iowa.gov

Description

Benefits

Questions

Job Description

The Iowa Department of Health and Human Services (HHS) is seeking an Employment Specialist in the Division of Compliance, Bureau of Human Resources. This position will be a resource for hiring managers on the HHS hiring process and be responsible for positing positions, position management in Workday, retrieving, providing, and managing referred candidate lists in NEOGOV and closing out job requisitions.

The HHS Employment Specialist position is a full-time opportunity with a five-day workweek. Occasional travel for training and meetings will be required.

This position will require strong communication skills and the ability to create positive working relationships. The ideal candidate will be organized, ability to multi-task, pay close attention to detail, prioritize effectively, and be able to problem-solve. In addition, the ideal candidate will be customer service focused, have strong oral and written comprehension and demonstrate active listening skills. Knowledge of Workday and/or NEOGOV desired.

Responsibilities:

• Collaborate and communicate with HR team members and hiring managers throughout the agency to effectively manage positions, PDQs, and job postings.

• Create and build strong working relationships with internal and external partners (HHS HR team members, hiring managers, Department of Administrative Services team members).

• Provide guidance and assistance to managers regarding posting positions (PDQs, job posting language, days to post, expiration of candidate lists, etc.).

• In Workday: create new positions, edit position restrictions, create job requisitions, close positions, identify supervisory organization needs for new positions.

• In NEOGOV: create job requisitions, retrieve referred candidate list and documents to provide to hiring manager, code candidates, send communication to candidates not selected, close job requisitions, add positions to current job requisitions (as needed).

• Understand, communicate and track the HHS hiring process.

• Ensure positions and job postings follow department policies, Administrative Rules, and Iowa Code.

Applicant will be required to complete a background check to be considered for this position.

How to Apply: For help creating a profile or entering your information, please go to the online Benefits: Employment Application Guide.

Benefits: We have a great total compensation package for all our full-time employees, including: • Iowa Public Employees Retirement System (IPERS) (Employee contributes 6.29%/State of Iowa contributes 9.44%) • Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan) (State of Iowa matches up to $75/month) • Health, Dental and Vision Insurance (See below for more details) • Vacation Leave (96 hours/year to begin, and increases with years of service) • Sick Leave (144 hours/year) • Paid Holidays (9 days/year) • Flexible Spending Accounts • Life Insurance ($20,000 paid for by the State of Iowa) • Long-Term Disability Insurance

For additional information on our amazing benefits, click on this link Benefits at a Glance (https://das.iowa.gov/media/3766/download?inline=) .

Click here (https://das.iowa.gov/state-employees/human-resources/employee-benefits-programs/employee-benefits-overview) to see how we compare with other employers or offers by using our Total Compensation Calculator.

Director’s Statement: HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, veterans, and persons with disabilities are also encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD). E-Verify Statement: Our agency uses

E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Compensation is commensurate with experience. We look forward to meeting you!

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1) Four years of full-time work experience in administrative support, at least two years of which were in a human-resources-related program area.

2) All of the following (a, b, and c):

a. One year of full-time work experience in administrative support in a human-resources-related program area; and

b. A total of one year of education and/or full-time experience in administrative support in a human-resources-related program area, where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

c. A total of two years of education and/or full-time experience in general administrative support, where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

3) Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Human Resources Technical Assistant, Human Resources Technical Specialist, Secretary (any level), or Administrative Assistant (any level).

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/classandpay/JobClassDescriptions/HumanResourcesAssociate-00772.pdf)

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us – Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

Yes – I understand and agree.

No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

No – I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

Yes – I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Do you have two years of administrative support work in a human resources related area (e.g., FMLA, payroll, health/dental benefits)? IF YES – how many ADDITIONAL years do you have of administrative support work – in any area or human resources related? The additional experience must not be the same experience as was counted for the first part of this question.

I do not have two years of administrative support work in a human resources related area

Less than two years of ADDITIONAL administrative support work – in any area or human resources related

Two years or more of ADDITIONAL administrative support work – in any area or human resources related

04

Do you have one year of full-time work experience in administrative support in a human-resources related program area AND do you have one year of a combination of post high school education AND/OR ADDITIONAL (not used to count for the first portion of this question) full-time work experience in administrative support in a human-resources related program area? Thirty semester hours of accredited college or university course work in any field equals one year of full-time experience. IF YES – How many years do you have of a combination of post high school education AND/OR ADDITIONAL full-time experience in general administrative support (does not have to be in a human resources related area)? Thirty semester hours of accredited college or university course work in any field equals one year of full-time experience. The experience used to count for this last portion of the question must have not have been used to count for any other portion of the question.

I do not have one year of full-time work experience in administrative support in a human-resources related program AND one year of post high school/education or additional one year of experience of administrative support work in a human resources related area

Less than two years of post high school education and/or additional full-time experience in general administrative support

Two years or more of post high school education and/or additional full-time experience in general administrative support

05

Are you a current State of Iowa employee (executive branch)? IF YES – How many months do you have in the classification of a Human Resources Technical Assistant, Human Resources Technical Specialist, Secretary (any level), or Administrative Assistant (any level) for the State of Iowa?

I am not a State of Iowa employee

I do not have experience in the classifications identified

Less than 12 months of experience in the classifications identified

12 months or more of experience in the classifications identified

Required Question

Agency

State of Iowa

Website

hhs.iowa.gov

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