Payroll

The Glenwood Community School District is currently accepting applications for a Payroll and Benefits Administrative Assistant at the Central Office. This position would start immediately. The starting wage is $19.22/hr. This is a full-time position with benefits.

GLENWOOD COMMUNITY SCHOOL DISTRICT

PAYROLL and BENEFITS ADMINISTRATIVE ASSISTANT

CLASSIFIED STAFF JOB DESCRIPTION

Position: Payroll and Benefits Administrative Assistant

Qualifications:

– High school diploma required: associate degree preferred.
– Knowledge of basic computer word processing, spreadsheet and bookkeeping.
– Ability to apply public relations skills effectively.
– Utilize oral and written channels of communication effectively.

Reports To: Chief Financial Officer

Consults With: Superintendent, Administrators, Central Office Personnel, and district wide staff

Position Goal: To complete detailed work and to coordinate other matters essential to the efficiency and effectiveness of the district office

Performance Responsibilities:

– Assist with comprehensive payroll processing twice per month – 11th and 25th.
– Ensures timely and accurate filing of payroll tax deposits with the Internal Revenue Service (IRS) and Iowa Department of Revenue
– Assists with preparation and submission of the monthly, quarterly, and annual reports including but not limited to IRS 941s, Unemployment, Medicaid, BLS, and others as needed.
– Processes required cash receipts and journal entries for payroll monthly.
– Adds new employees and inactivates terminating employees to software applications including Software Unlimited Payroll, TMS, and Frontline.
– Serves as subject matter expert for the TMS time management system.
– Administers accurate employee leave benefits using TMS and Frontline.
– Assists in administration of Absence Management using the Frontline HR system.
– Administers payroll processing of employee retirement benefits for IPERS and 403 b plan.
– Administers payroll processing of employee insurance benefit deductions including health, dental, vision life, long term disability and flexible spending accounts.
– Serves as onboarding, enrollment, and offboarding lead for all benefits including: health insurance, dental insurance, vision, critical illness and accident policies, flexible spending (FSA), and life insurance for all employees.
– Serves as district point of contact for policy and benefit inquiries for all employees.
– Assists with ensuring accuracy of annual contracted compensation and hourly pay rates
– Annual preparation and distribution of W-2s, 1095s and other required tax reporting.
– Completes verification of employment reports as needed.

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– Answers telephone calls and emails providing customer service to employees and retirees.
– Performs other duties as assigned.

Terms of Employment: Twelve-month position.

Salary shall be subject to annual review and modification by the Glenwood Board of Education.

Evaluation: Performance will be evaluated in accordance with the Boards policy on Classified Staff Evaluation.