Grants Technician

Grants TechnicianSalary$21.54 – $24.37 HourlyLocation Missoula, MTJob TypeRegular Full-time, 40 hours/weekJob Number2024-00509DepartmentLands and Community AdministrationOpening Date10/15/2024Closing Date11/8/2024 5:00 PM MountainBargaining UnitMFPE-Federation of MIssoula County EmployeesWork SiteGrants and Community Resources DepartmentScheduling/Hours of WorkFull TimeDefinitionThis is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $21.54 – $24.37 per hour, DOE.The Grants and Community Resources Department is seeking a GRANTS TECHNICIAN to join their team. This position performs advanced level administrative work to support professional staff in coordinating grant, project, and program development and administration, as well as grant software, accounting, time tracking, and budgeting functions for the Grants and Community Resources Department (GCR) Programs Division (GCR). Details: We are accepting completed application submissions until 5:00 p.m. on FRIDAY, NOVEMBER 8, 2024. It is in your best interest to apply by this date. To Apply: •Please complete all sections of the online application, even if a resume is requested.•Please include with a complete application the following attachments: A letter of interest, and a resume.•Incomplete applications will be disqualified.•Complete job description available upon request to the Department of Human Resources.Representative Examples of WorkAssists GCR staff with contract development and execution; drafting bids, resolutions, and requests for commissioner action; file management and data collection; coordination of grant management software utilization; complex financial tracking and reporting tasks including invoicing, JV tracking, deposits, and processing loan payments; time tracking functions including establishment and maintenance of pivot table, time tracking database, and employee cost centers; insurance certificate tracking; and website development and maintenance. Creates and administers forms and financial tracking and reporting spreadsheets .Acts as liaison to Finance and Auditor for troubleshooting. Trains staff in the use of spreadsheets. Ensures accuracy of data entered by other staff. Maintains accounts receivable and accounts payable records. Enters invoices into accounting system for a multitude of local, state, and federal grants; prepares journal vouchers; produces invoices, prepares and submits payroll forms, claims, travel forms, deposits, budget transfers, and amendments; processes credit card payments; monitors budget expenditures; prepares quarterly reports for department accounts. Maintains inventory of equipment, and office supplies. Composes and prepares correspondence, reports, and forms from source material. Processes and tracks information, creates graphs, charts and brochures, and writes newsletters and other publications. Provides information to the public. Updates and maintains the program website. Administers and coordinates the grant application and grant reporting functions within Foundantgrant management software. Acts as liaison for troubleshooting and maintenance of the system. Researches, analyzes, and synthesizes information and data; and prepares written materials for presentations, marketing and outreach materials. Assists with developing publications. Plans and prepares special events, meetings, and trainings; prepares and disseminates agendas, meeting minutes, daily mail, and other information. Provides staff assistance with office equipment and acts as the primary liaison to County Technology Department for all telephone, computer, and technology purchasing, problem solving, etc. Serves as primary contact for all office related maintenance and repair issues including cleaning and working with County Facilities Department. Serves as primary contact for division level purchasing and working with County Central Stores including reserving cars, maintaining office supply inventory, and mail. Responds to requests for information by the public, community partners, office staff, or other departments. Answers complex inquiries that may require interpretation of County or departmental policies, rules and regulations. Conducts research that requires considerable knowledge of departmental policies and procedures. Assists in the dissemination of information necessary to implement County or departmental policies. OTHER DUTIES: Performs related work as required or directed. May attend meetings and trainings, and present information in public meetings, as directed. May make travel, conference and training arrangements for staff.Minimum Qualifications•Associate degree required. Degrees best suited to this position are accounting, business administration, finance, and project management. •Requires two years of experience in the use of spreadsheet, word-processing, database, and desktop publishing computer applications. •Experience with grant preparation and administration desired.Physical/Environmental DemandsThe work is primarily performed in an office setting but may involve frequent walks to other county offices. Requires occasional light lifting (upto20lbs). Requires attendance at off-site meetings that may require travel in adverse weather conditions. Occasionally requires attendance at meetings outside of regular business hours.Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula Countys boundless opportunities.AgencyMissoula CountyAddress200 W BroadwayMissoula, Montana, 59802Phone406-258-4874Websitehttp://www.missoulacounty.us