Administrative Assistant – UIC Science

Overview

Company Overview

Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and is recognized as one of Alaskas top 10 companies with approximately 4,000 employees nationwide and revenues above $700M annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030.

As a proud Alaska Native Corporation, our success brings growth and benefits to our Inupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities. We recruit only qualified people looking to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.

The Administrative Assistant’s primary goal is to perform with daily administrative duties for the Barrow Science staff for Arctic Science Support and Logistics services. The Project Assistant will work closely with the Facilities Planner and must have knowledge about science support services. This a fast paced position and requires a person that can multi-task, is well organized, and is flexible and adaptable to work well under pressure through teamwork.

As the Project Assistant you will work in an office setting and at other facilities, such as residential units, warehouses, or laboratories and may work outside of normal business hours, including weekends.

The Administrative Assistant performs a wide range of administrative and office support functions for a number of staff, department and/or managers and supervisors. The objective of this position is to facilitate the efficient operation of the organization.

Responsibilities

Essential Functions

• Responsible to identify and write supply lists for residential and warehouse supplies, and provide security and inventory control.

• Answer telephones for UICS, receive and direct visitors and clients.

• Report, code, and maintain receipt records to properly track project usage.

• Attention to detail and accuracy required for complex administrative tasks.

• Receiving and tracking medium to large researcher gear shipments, maintain on-line shipping google document, communicates with researchers to record tracking numbers. Stores shipments and makes available when researchers arrive.

• Orientation assistance for incoming or outgoing researchers as requested, receive and direct visitors and clients

• Assist with and operate online reservation system

• Maintain electronic and hard copy filing system, ability to retrieve documents from filing system.

• Ability to create excel, word or pdf documents to assist with tracking or record keeping.

• Assist staff with time keeping when they are in the field

• Handles requests for information and data, resolves administrative problems or inquiries.

• Reports monthly issuance of UIC Land Use Permits.

• Maintains office supply inventories.

• Coordinate maintenance of office equipment. Attend daily and weekly Logistics Team meetings.

• Ability to practice safe working standards.

• Expediting of mail, documents and packages for staff and clients.

• Other duties assigned.

Qualifications

Knowledge and Critical Skills/Expertise:

It is essential that the Administrative Assistant has the ability to work well with people, and has demonstrated strong communication skills both verbal and written.

• Extensive software skills are required, as well as Internet research abilities.

• Planning, organizing, and prioritizing work load are primary duties.

• Ability to work methodically and independently

• Ability to work as part of a team

• Ability to handle high work load during busy months

• Ability to handle high stress loads

Required Experience:

• High School Diploma or equivalent

• 2 years of administrative experience

• Proficient in Microsoft Office Suite software.

• 2 Years customer service experience

Preferred Experience

• Experience in the Logistics Field

• 2 year business degree

Physical Demands:

• Position is that of a sedentary nature.

• Must be able to use standard office equipment.

• Must be able to lift and carry files weighing up to 10 pounds.

• Sitting at a computer for long periods of time.

#LI-WW1

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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ID 2024-21730

Category Admin/Office Support

Location : Location US-AK-Barrow

Travel Requirement Less than 10%