Administrative Assistant

Administrative AssistantReq #:0000171974

Category:Clerical / Administrative Support

Status:Part-Time

Shift:Day

Facility:Childrens Specialized Hosp

Department:Ambulatory Clinic

Location:

Union (UNC), 2840 Morris Ave., Union, NJ 07083

Job Overview:

Performs a variety of administrative and secretarial functions for the Directors of Outpatient Operations.

CSH is the nations leading provider of inpatient and outpatient care for children from birth to 21 years of age facing special health challenges – from chronic illnesses and complex physical disabilities like brain and spinal cord injuries, to developmental and behavioral issues like autism and mental health,

Qualifications:

Required:

High school diploma

Preferred:

Associates degree or higher

Certifications and Licenses Required:

N/A

Scheduling Requirements:

Part Time Day

20 hours weekly

Essential Functions:

Completes system access request for new employees when needed; Assists with onboarding new employees in absence of supervisor or site lead

Assists with general site and department orientation; maintains required documentation to HR and Education manuals

Coordinates Director calendars

Plans, organizes and prepares materials in support of Associate Directors daily activities

Schedule meetings and arrange for rooms

Coordinates meeting agendas, takes minutes and disseminates information to key stakeholders

Ownership of operational processes across all sites for consistency

Supports regulatory for on-site postings, environment of care, and building cleanliness

Assists with obtaining and organizing data as requested

Assists with ordering of supplies, maintains budgeting spreadsheets, provides information as requested to directors in terms of spending

Completes work orders as requested, monitors completion

Reviews and disseminate Press Ganey surveys to teams

Answer telephone, screen calls, take messages and provide information according to established policies

Respond to calls and,visits from staff, patients, families and public

Deals discreetly with sensitive, confidential information

Assists with construction and expansion projects

Handle incoming and outgoing mail

Answer routine inquires

Coordinates assigned projects, including monitoring, following-up and communicating with all related parties

Establish office systems, maintains files

Completes tasks and provides coverage as required

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO)

Medical and Prescription Drug Insurance

Dental and Vision Insurance

Retirement Plans

Short & Long Term Disability

Life & Accidental Death Insurance

Tuition Reimbursement

Health Care/Dependent Care Flexible Spending Accounts

Wellness Programs

Voluntary Benefits (e.g., Pet Insurance)

Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer