Administrative Coordinator – Psychology

Location: Farmingdale, NY Category: Professional Entry-Level Posted On: Tue Oct 15 2024 Job Description:

Farmingdale State College is seeking an Administrative Coordinator to provide professional support to a medium-sized academic department. The Administrative Coordinator in the Department of Psychology performs many critical functions for the Department, including serving as the primary assistant to the Chairperson in all administrative matters and being the public face of the Department. As a result, excellent communication, exceptional organization, strong data/records management skills, and reliability/dependability, are paramount to the position. The successful candidate will be a strong planner capable of juggling multiple priorities and observing tight deadlines without compromising quality or customer service.

Specific responsibilities are as follows:

Maintaining Department records including admissions, attrition, graduation, and advisement statistics.

Help to compile data for annual reporting.

Assisting the Department Chairperson with course planning/scheduling each semester.

Assisting the Department Chairperson with Department budget planning.

Responsibilities include purchasing on behalf of the Department and performing monthly reconciliations and budget analysis.

On-boarding newly hired faculty.

Oversight/scheduling of faculty observations for renewal, tenure, and promotion.

Assisting incoming freshmen, non-matriculated, and transfer students with registration.

Draft correspondence throughout the semester to full-time and part-time faculty.

Hiring and supervision of work-study students.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

Commitment to diversity and university initiatives supportive of diversity and inclusion.

Interest in participating in student-centered service activities.

Desire to apply expertise in promoting civic engagement with the Colleges many community partners.

Job Requirements:

MINIMUM QUALIFICATIONS:

Bachelors degree awarded by December 2024.

Proficiency in software (e.g. Microsoft Word, Outlook, Excel).

PREFERRED QUALIFICATIONS:

Two years experience working in an academic department.

Proficiency with: Banner, SUNY Business Intelligence, DegreeWorks, SUNY procurement systems, SUNY vendor sourcing, Interview Exchange.

Project management experience and digital sharing/cloud management experience.

Graduate of Farmingdale State College.

Additional Information:

This is a full-time UUP position.

For the first 10 working days, beginning Tuesday, October 15, 2024, and ending Monday, October 28, 2024, applications will be limited to UUP Farmingdale.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: Wednesday, November 13, 2024

SALARY: $50,000 $3,400 in downstate location pay = $53,400 Total Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Click here for New York State Benefits Summary (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-June-2024.pdf)

Visit our Why Work at FSC (https://www.farmingdale.edu/human-resources/why-work-at-farmingdale.shtml) page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the Colleges operations.

Farmingdale State Colleges commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governors Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.